The information in this article applies to:
- Microsoft Word for the Macintosh, versions 6.0, 6.0.1
- Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
- Microsoft Word for Windows 95, versions 7.0, 7.0a
- Microsoft Word 97 for Windows
- Microsoft Word 98 Macintosh Edition
SUMMARY
This article describes how to create multiple indexes within one document.
You may want to create multiple indexes, for example, when you need to
have an index at the end of each section or chapter as well as at the end
of your document.
MORE INFORMATION
To create multiple indexes, follow these steps:
- Create a bookmark for each section of the document for which you want
to create an index. (NOTE: Omit this step for an index for the entire
document.) To create the bookmark:
a. Select the entire section and then click Bookmark on the Edit menu.
b. In the Bookmark Name text box, type a name for the bookmark, for
example "section1" (without quotation marks), and then click Add.
c. Repeat steps a and b for each section of the document.
- Mark the index entries. To do this, follow these steps:
a. Select the text for which you want to create the index entry.
b. On the Insert menu, click Index and Tables, and then click the Index
tab.
c. Click Mark Entry. The text you selected in step a appears
in the Main Entry text box in the Mark Index Entry dialog box. If
you want to create a sublevel index entry, type the word or phrase
in the Subentry text box. To include a third sublevel, type the
subentry text in the Subentry box, followed by a colon, followed by
the word or phrase you want to use for the third-level entry. Choose
any other options you want.
d. Click Mark All.
Word examines each paragraph of your document, matching it to the
text that you specified in the Main Entry and Subentry boxes, and
inserts an XE field immediately following the first occurrence of
that word in each paragraph.
e. Click in the document and select the next word or phrase that you
want to index.
NOTE: This dialog box is "modeless" which means that while the
dialog box is on the screen, you can click in the text area and
continue editing.
f. Return focus to the Mark Index Entry dialog box by clicking the
dialog box, and then click Mark All.
g. Repeat steps e and f for each word you want to index.
- Insert the Index Fields.
a. Position the insertion point where you want the first index, and
then click Field on the Insert menu.
b. In the Categories list box, select Index and Tables. In the Field
Names list box, choose Index.
c. Click Options.
d. In the Switches list box, select the \b switch and then click
Add to Field. The \b switch specifies an area of the document
for which you created a bookmark. (See step 1.)
e. In the Field Codes text box, position the insertion point after the
\b and type the name of the bookmark you created in step 1. For
example, if you created a bookmark for the first section called
"Section1" (without quotation marks) the Field Codes text box should
resemble the following:
Index \b section1
f. Repeat steps a through e for each of the remaining sections of the
document.
To add an index at the end of the document, position the insertion point
where you want to build the index, click Index and Tables on the Insert
menu, click the Index tab, and then click OK.
For additional information, please see the following article in the
Microsoft Knowledge Base:
ARTICLE-ID: Q125937
TITLE : How to Create a Table of Contents or an Index with Field
Codes
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