WD: Misspelled Word Not Flagged by Spelling Checker After Merge

• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows

SYMPTOMS

The spelling checker does not flag all misspelled words in a merged document. In particular, the spelling checker misses those words that result from the merge fields in the main document.

CAUSE

During the merge process, the merge field results are formatted with the Language format called "No Proofing."

WORKAROUND

To work around this problem, use the method for your version of Word.

Word 97

1. In the merged document, select all of the text.

2. On the Tools menu, point to Language, and click Set Language.

3. Select English (US), and click OK.

Word version 7.x

1. In the merged document, select all of the text.

2. On the Tools menu, , click Language, and select English (US).

STATUS

Microsoft has confirmed this to be a problem in the versions of Microsoft Word listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

Word automatically formats the mail merge fields with "No Proofing" during the merge process. As a result, the main document cannot be modified to correct this problem; you must format the result of the merge.