WD: Entries in Text Box or Callout Missing from Table of Content

• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word 98 Macintosh Edition

SYMPTOMS

When you create or update a table of contents, the resulting table of contents is missing some entries. If Microsoft Word finds no entries to use in the table of contents, the following error message appears in the document:

   Error! No table of contents entries found.

CAUSE

When Word builds a table of contents, it does not look in the drawing layer for text to include in the table of contents. Word looks only in the document layer.

Text boxes and callouts are placed on the drawing layer. Therefore, Word ignores any TC fields or heading styles that appear in text boxes or callouts when it builds or updates the table of contents.

WORKAROUND

To work around this problem, use either of the following methods:

• Place the text or TC field that you want included in the table of contents in the document layer instead of the drawing layer.

      -or-
  

• Place the text or TC field in a frame instead of in a text box or callout.

  NOTE: In Word 97 for Windows and Word 98 Macintosh Edition, frames are not readily available to you. You need to enter the information into either a Text Box or Caption and then convert that object to a frame by following these steps:

  1. Click once on either the text box or caption to select it.

  2. On the Format menu, select either Text Box or AutoShape, and then

        select the Text Box tab.
  

  3. Click the Convert to Frame button. Click Yes to confirm you want to

        convert it to a frame. Note that you may lose some formatting,
        especially if you are converting a Caption.
  

STATUS

We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.