WD97: How to Add a Portrait Page Number to a Landscape Page

• Microsoft Word 97 for Windows

SUMMARY

If a page of your document is formatted with landscape orientation, the header and footer of the page will also be formatted with landscape orientation.

This article describes how to use rotated text in a text box or table to add a page number in portrait orientation to the header or footer layer of a landscape-oriented page.

MORE INFORMATION

To create a portrait oriented page number on a landscape oriented page, use the following steps:

1. Open your document, and set up the different sections to accommodate the landscape page (or section). With the insertion point in the landscape section, activate the Header/Footer dialog box, and click Same As Previous to make the header and footer for this page separate from the previous one. Repeat this procedure for the section following the landscape formatted section.

   For more information about the "Same as previous" feature, click the Office Assistant, type "How do I create different headers and footers?", click Search, click to view "Create headers and footers," and then click to view the "Create a different header or footer for part of a document" topic.

   For more information about creating a landscape page, click the Office Assistant, type "How do I create a landscape page?", and click Search. Click the "Troubleshoot margins and page orientation" topic, and then click "Can I have portrait and landscape pages in the same document?"

   NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

         ARTICLE-ID: Q120802
         TITLE     : Office: How to Add/Remove a Single Office
                     Program or Component
   
   

2. Position the insertion point in the landscape oriented section, click Header And Footer on the View menu, and use either of the following methods to create the header or footer:

   Text Box Method ---------------

   a. On the File menu, click Page Setup.

   b. Click the Margins tab, and increase the right margin to a value that

         will give you room for the page number (text). For example, change
         the right margin from the default 1 inch to 1.5 inches. Change the
         other margins as needed. Then click OK.
   

   c. On the Insert menu, click Text Box.

   d. Using your mouse, draw a text box in the right margin area of the

         landscape page. Once the text box is drawn, it will remain selected.
   

   e. On the Format menu, click Text Box. On the Color and Lines tab,

         under Line, change Color to No Line, and then click OK.
   

   f. Click in the text box. On the Text Box toolbar, click the

         Change Text Direction button to change the text to the desired
         direction (orientation).
   

   g. Type the desired header or footer text into the text box. To add the

         page number, type the word "Page," press the SPACEBAR, and on the
         Header And Footer toolbar, click the Page Number button.
   

   h. Make any other desired formatting changes. On the Header and Footer

         toolbar, click Close.
   

   Table Method ------------

   a. On the File menu, click Page Setup.

   b. Click the Margins tab, change the Top Margin to a negative value. For

         example, if your top margin is 1.25 inches, change the Top Margin
         value to -1.25 inches (Note the minus  sign).
   

   c. On the Table menu, click Draw Table.

         You will now have a Tables and Borders toolbar.
   

         Using your mouse, draw a table on the right side of the header that
         extends down the page. You will draw one large table cell that is in
         the expanded margin area. Then draw any additional cells by drawing
         lines to divide the large cell into smaller cells.
   

   d. Click in a table cell. On the Table menu, click Select Table.

   e. On the Format menu, click Borders and Shading. On the Borders tab,

         under Settings, click None, and then click OK.
   

   f. Click the cell where you want your page number to appear. Type

         the word "Page" and then press the SPACEBAR once. On the Header and
         Footer toolbar, click the "Insert Page Number" button.
   

   g. To rotate the text, on the Tables And Borders toolbar, click the

         "Change Text Direction" button until the text is in the desired
         direction. Then, on the Formatting toolbar, click the "Align Bottom"
         button.
   

         NOTE: A table is affected by the bottom margin of a page. It is
         possible for text to be cut off (cropped) if the table is drawn in
         the bottom margin area. To correct this problem, either resize your
         table so it does not flow into the bottom margin, or change the
         bottom margin of the page.
   

         For more information about tables, click the Office Assistant in
         Word, type "How do I use a table?", and click Search. Click the
         "About working with tables" topic.
   

   h. Make any other formatting changes as desired to the text box or

         table. On the Header and Footer toolbar, click Close.