WD: Unexpected Revision Marks in Converted WordPerfect File

• Microsoft Word 98 Macintosh Edition
• Microsoft Word 97 for Windows
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows NT, version 6.0

SYMPTOMS

When you open a WordPerfect 5.x or 6.x document in any of the versions of Microsoft Word listed at the beginning of this article, Word applies underline formatting to text which was formatted as redlined in WordPerfect, and vertical bars appear in the margin area.

CAUSE

By design, text formatted as redline in WordPerfect documents is converted to inserted text revision marking in Word. When the default settings are used for revision marking in Word, inserted text is marked with a single underline and a color. A vertical bar appears in the margin to indicate that a revision has been made.

WORKAROUND

Since these marks are revision marks, to remove the underlining and vertical marks, follow these steps:

Word 6.x, 7.x

1. On the Tools menu, click Revisions.

2. Click Accept All and then click Yes to confirm you are accepting all changes.

3. Click Close on the Revisions dialog box.

Word 97 and Word 98 Macintosh Edition

1. On the Tools menu, point to Track Changes and click "Accept or Reject Changes."

2. Click Accept All and click Yes to confirm you are accepting all changes.

3. Click Close on the Accept or Reject Changes dialog box.

MORE INFORMATION

The Mark Revisions While Editing feature in Word 6.x and 7.x and the Track Changes While Editing feature in Word 97 and Word 98 Macintosh Edition are equivalent to the redlining feature in WordPerfect. The main difference is how each program displays the formatting on your screen.

WordPerfect uses a font format called Redline to designate text that has been added or changed from the original version of a document. This format can be applied manually or automatically using a feature called "Compare Document." WordPerfect also has a Strikeout format that you can use to designate deleted text. In any case, when you have completed all modifications, the redline formatting will be removed but the text will be formatted normally, and the strikeout text will be deleted.

For additional information, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE-ID: Q131040
   TITLE     : WordPerfect 5.x Import Converter Limitations for
               Word 6.x/7.0

   ARTICLE-ID: Q157085
   TITLE     : WD97: Limitations of Converting WordPerfect 5.x Documents

   ARTICLE-ID: Q157089
   TITLE     : WD97: Limitations of Converting from WordPerfect 6.x to
               Word 97

REFERENCES

Microsoft Office for Windows 95 Resource Kit, page 670.