WD: How to Create Business Cards in Microsoft Word

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft 98 Macintosh Edition

SUMMARY

This article describes how to create and print business cards in Microsoft Word.

MORE INFORMATION

Creating a Single Business Card or a Single Sheet of Business Cards

1. On the Tools menu, click Envelopes And Labels.

2. On the Labels tab, click Options.

3. In the Labels Product list, click Avery Standard.

4. In the Product Number list, click the type of Avery label you are using, such as 5371, 5372, 5376, or 5377 and click OK.

5. In the Address area, enter the address information for the business card.

   NOTE: To modify the formatting of the address, select the address, click the right mouse button (Windows) or hold down CONTROL and click the mouse (Macintosh), and then click Font or click Paragraph on the shortcut menu. Make the appropriate changes in the Font or Paragraph dialog boxes, and then click OK.

6. Print your business card, using the appropriate method below:

   a. Printing a Single Business Card

         To print a single business card at a specific location on the sheet
         of labels, follow these steps in the Envelopes and Labels dialog box:
   

            (1) Under Print, click Single Label.
   
            (2) Type the row and column for the print location of the card on
                the sheet of labels.
   
            (3) Click Print. (On the Macintosh, click Print again).
   
      b. Printing an Entire Sheet of Business Cards
   
         To print an entire sheet of the same business card, follow these
         steps in the Envelopes and Labels dialog box:
   
            (1) Under Print, click "Full page of the same label."
   
            (2) Click Print. (On the Macintosh, click Print again.)
   
   

Using Mail Merge and a Data File to Create and Print Many Business Cards

1. On the Tools menu, click Mail Merge.

2. Under Main Document, click Create, and then click Mailing Labels.

3. Click New Main Document to create a new document for the business cards.

4. Under Data Source, click Get Data to attach a data file or to create a new data file.

5. After you have attached the data file, click Set Up Main Document to choose the type of label for business cards that you want to create.

6. In the Labels Product list, click Avery Standard.

7. In the Product Number list, click the type of Avery label you are using, such as 5371, 5372, 5376, or 5377 and click OK twice.

8. On the Create Labels dialog box, click Insert Merge Field to enter your mail merge field codes into the Sample Label box.

   NOTE: To modify the formatting of the address, select the address, click the right mouse button (Windows) or hold down CONTROL and click the mouse (Macintosh), and then click Font or click Paragraph on the shortcut menu. Make the appropriate changes in the Font or Paragraph dialog boxes, and then click OK.

REFERENCES

For more information about using mail merge, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE ID: Q162210
   TITLE     : WD97: Article List: Microsoft Word 97 Mail Merge

   ARTICLE ID: Q141922
   TITLE     : WD: How To Start A Mail Merge

   ARTICLE ID: Q141992
   TITLE   : WD: How to Create Mailing Labels Using the Mail Merge Feature

   ARTICLE ID: Q142756
   TITLE     : WD: How To Design and Setup Mail Merge Data Sources

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office
               Program or Component

   ARTICLE ID: Q123312
   TITLE     : WD: How to Add a Graphic or Logo to Every Label on a Page

   ARTICLE ID: Q98451
   TITLE     : Formatting for Avery Laser Business Cards Product Number
               5371