WD97: How to Add Templates to the Letter Wizard

• Microsoft Word 97 for Windows

SUMMARY

This article describes how to add to the list of available templates in the Letter Wizard.

To run the Letter Wizard, click Letter Wizard on the Tools menu.

NOTE: Available templates in the Letter Wizard are on the Letter Format tab in the "Choose a page design" list.

MORE INFORMATION

The Letter Wizard in Word 97 contains three default templates: Contemporary Letter.dot, Elegant Letter.dot, and Professional Letter.dot. For the Letter Wizard to function correctly, certain styles must be contained and applied in each template.

The following table contains default styles for the Letter Wizard. The list also indicates which styles are used in which template.

                     Default       Letter   Templates       AutoTextList
Style name           contemporary  elegant  professional    field

Attention Line           X           X          X              X
Body Text                X           X          X
Cc List                  X           X          X
Closing                  X           X          X              X
Company Name             X           X          X
Date                     X           X          X
Default Paragraph Font   X           X          X
Emphasis                 X           X          X
Enclosure                X           X          X
Footer                   X                      X              X
Header                   X           X          X              X
Heading 1                X           X          X
Heading 2                X           X          X
Heading 3                X           X          X
Heading 4                X           X          X
Heading 5                X           X          X
Heading 6                X           X          X
Heading Base             X           X          X
Inside Address           X           X          X
Inside Address Name      X           X          X
List                     X           X          X
List Bullet              X           X          X
List Number              X           X          X
Mailing Instructions     X           X          X              X
Normal                   X           X          X
Page Number              X
Reference Initials       X           X          X              X
Reference Line           X           X          X              X
Return Address           X           X          X
Salutation               X           X          X              X
Signature                X           X          X              X
Signature Company        X           X          X
Signature Job Title      X           X          X
Slogan                   X           X          X
Subject Line             X           X          X              X

How to Create a New Custom Letter Wizard Template

1. On the File menu, click New.

2. Click the Letters & Faxes tab.

3. Click to select one of the default letter templates. Under Create New, click Template, and then click OK.

   A new document based on the selected template will be opened. The document contains all of the components needed by the Letter Wizard.

4. Make any necessary changes to the template and styles. Be sure to use the styles that are contained in the template.

   NOTE: Several AutoTextList fields in the template list AutoText choices when you right-click the field. Be sure not to delete these fields.

5. Save the template to the following folder:

         \Program Files\Microsoft Office\Templates\Letters & Faxes
   

   NOTE: The file name of the new custom letter template must contain the word "Letter" (for example the template name should be something like "Monthly Letter to Mom.dot").

For more information about modifying a style, click the Office Assistant, type "How do you modify a style?" (without the quotation marks), click Search, and then click to view the "Modify a style" topic.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

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