WD98: Text Incorrectly Appears in Merged Headers and FootersLast reviewed: February 17, 1998Article ID: Q176691 |
The information in this article applies to:
SYMPTOMSWhen you merge a multiple-section document to a new document, the first section of each record after the first record shows the wrong text in the header and footer. The first section in the new document is blank, but the first section of every record thereafter shows the text of the header or footer of the preceding section. This behavior does not occur when you merge directly to the printer.
CAUSEWhen you merge to a new document, Word inserts a section break between records. In a document with more than one section, if a section has nothing typed in its header or footer, Word reprints the text of the header and footer of the preceding section. Because the first section of the second record (and all subsequent records) is blank, Word copies the header and footer of the last section. When you merge directly to the printer, it performs the merge correctly. Word sends each section directly to the printer rather than adding them all to one document, and, therefore it does not copy the text of the last section into the first section.
WORKAROUNDTo work around this problem, use any of the following methods.
Method 1: Insert a Blank Space in the Header or FooterTo do this, follow these steps:
Method 2: Change the Section FormattingTo do this, follow these steps:
Method 3: Merge Directly to the PrinterMerge the document directly to the printer instead of merging to a new document.
MORE INFORMATION
ExampleIf the mail merge main document looks like this
|----------| |----------| |----------| | blank | | header | | header | | 1st page | | | | | | header | | | | | | | | | | | | | | | | | | | | | | | | footer | | footer | | footer | |----------| |----------| |----------| page 1 page 2 page 3you would expect a two-record Merge To New Document to look like this:
|----------| |----------| |----------| | blank | | header | | header | | 1st page | | | | | | header | | | | | Record 1 | | | | | | | | | | | | | | | | | | | footer | | footer | | footer | |----------| |----------| |----------| page 1 page 2 page 3 |----------| |----------| |----------| | blank | | header | | header | | 1st page | | | | | | header | | | | | Record 2 | | | | | | | | | | | | | | | | | | | footer | | footer | | footer | |----------| |----------| |----------| page 4 page 5 page 6Instead, what appears in the merged document resembles the following:
|----------| |----------| |----------| | blank | | header | | header | | 1st page | | | | | | header | | | | | Record 1 | | | | | | | | | | | | | | | | | | | footer | | footer | | footer | |----------| |----------| |----------| page 1 page 2 page 3 |----------| |----------| |----------| | header | | header | | header | | | | | | | | | | | | | Record 2 | | | | | | | | | | | | | | | | | | | footer | | footer | | footer | |----------| |----------| |----------| page 4 page 5 page 6For additional information, please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q135988 TITLE : WD:Text Incorrectly Appears in Merged Headers and Footers |
Additional query words: Additional query words: merging mmh heading page
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