WD: Multilevel/Heading Numbering Text Applied to All Levels

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SYMPTOMS

When you modify a multilevel or heading numbering scheme, the "Text Before" and "Text After" is applied to the current and all lower numbering levels.

NOTE: This problem occurs when the "Include from Previous Level" option is set to either "Numbers" or "Numbers and Position."

WORKAROUND

To work around this problem, use any of the following methods.

Method 1: Apply None to "Include from Previous Level"

When you modify either a multilevel or heading numbering scheme, make all changes to the scheme at the same time. Changes you make to the scheme will not be retained in the numbering gallery. The numbering gallery will show the default numbering scheme if you re-enter the numbering gallery later and may reset (clear) your modified numbering scheme when you click OK to exit the numbering.

To do this, follow these steps:

1. On the Format menu, click either Bullets And Numbering or Heading Numbering.

2. Click to select the Multilevel tab.

   NOTE: If you are using Heading Numbering, skip to step 3.

3. Click to select the desired numbering scheme you want to change, and then click Modify.

4. In the Modify Multilevel List dialog box, make changes as desired to each numbering level, and then click OK.

   NOTE: To prevent the Text Before and Text After from appearing in a particular numbering level, click to select None in the "Include from Previous Level" box.

Method 2: Use Either the AUTONUMLGL or AUTONUMOUT Field

Do not use either Multilevel or Heading Numbering in your document. Instead, type your text and insert either an AUTONUMLGL or AUTONUMOUT field where you want a number to appear.

To correctly use either the AUTONUMLGL or AUTONUMOUT fields, your text must be formatted in a Heading style.

When you use AUTONUMLGL fields, the numbers applied will be arabic. For example, your numbers will be 1, 2, 3, and so on.

When you use AUTONUMOUT fields, the numbers applied will be in roman numerals. For example, your numbers will be I, II, III, and so on.

To create the following numbering scheme, type the text and apply the appropriate heading style, and then insert the AUTONUMLGL field where you want a number to appear.

   Chapter 1. Mercury

        Section 1.1. Temperatures on the surface

        Section 1.2. Distances to the Sun & planets

                1.2.1 Sun
                           The distance to the Sun is

                1.2.2 Venus
                           The distance to Venus is

   Style applied      Text typed with AUTONUMLGL fields inserted
   -------------      ------------------------------------------

   Heading 1          Chapter {AUTONUMLGL) Mercury

   Heading 2               Section {AUTONUMLGL} Temperatures on the surface

   Heading 2               Section {AUTONUMLGL} Distances to the Sun &
   planets

   Heading 3                       {AUTONUMLGL} Sun
   Normal                                      The distance to the Sun is

   Heading 3                       {AUTONUMLGL} Venus
   Normal                                      The distance to Venus is

• On your keyboard, press ALT+F9.

  -or-

• On the Tools menu, click Options. On the View tab, click to select (clear) the Field Codes check box.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. This problem was corrected in Microsoft Word 97 for Windows and Word 98 Macintosh Edition.