WD: Comments/Annotations Scramble When Merging Documents

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word 98 Macintosh Edition

SYMPTOMS

When you merge documents that contain comments (annotations), some of the merged comments may become mixed (scrambled) with other comments.

NOTE: To see comments contained in a document, click Comments (Annotations) on the View menu.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

You can add comments to a document without changing the document text. Word inserts a comment reference mark and highlights the text you are commenting on. When you point to the text, the comment pops up above the text.

NOTE: In Word 97 and later, Word highlights the text you are commenting, and the comment will pop up above the text when you point to the text. This feature is not available in earlier versions of Word.

To insert a comment, click Comment (Annotation) on the Insert menu, and then type your comment in the comment window at the bottom of the screen.

For additional information, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q178737
   TITLE     : WD: Error Message When Merging Documents Containing
               Comments

REFERENCES

Word 97 for Windows

Click the Office Assistant, type "comments," click Search, and then click to view any of the comment topics.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office
               Program or Component

Word 98 Macintosh Edition

For more information about commends, click Contents And Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in MS Word Help, type the following text

   Comments, creating

Word for Windows 95, versions 7.0, 7.0a

On the Help menu, click Answer Wizard. On the Answer Wizard tab, type "comments" (without the quotation marks), and click Search. Click to select the topic "Review another's document," and then click Display.

Word 6.0 (Windows and Macintosh)

On the Help menu, click "Search for Help on." On the Index tab, type "comments" (without the quotation marks), and click Display. Click to select the "Annotating, Revising, and Routing Documents" topic, and then click Display.