WD98: Document Map Applies Level 1 to Incorrect Paragraphs

 Last reviewed: February 6, 1998
Article ID: Q180601
The information in this article applies to:
  • Microsoft Word 98 Macintosh Edition

SYMPTOMS

If you open a document based on a template that contains text with the Normal style applied, the Document Map will view the Normal style even when Show Heading 1 has been selected.

CAUSE

With AutoFormat activated, the Normal Style's outline level setting changes from "Body text" to "Level 1."

WORKAROUND

To work around this problem, use either of the following methods.

Method 1: Undo Autoformatting

To undo autoformatting when you first open a document based on the template that contains your heading styles, do the following:

  1. On the View menu, click Document Map.

  2. On the Edit menu, click Undo AutoFormat.

Method 2: Define a Custom Style

  1. Select the text that contains the formatting you want to include in your style.

  2. Click in the Style box.

  3. Type over the existing style name to create the name for the new style.

  4. Press RETURN.

To set additional attributes for paragraph styles, such as the style for the next paragraph or whether the style is saved in the template, follow these steps:

  1. Click Style on the Format menu.

  2. Click the style whose settings you want to change, and then click Modify.

  3. Select the options you want and make sure you select Add To Template.

  4. Click OK, and then click Apply.

For more information about Styles Levels, click Contents And Index on the Help menu, click the Index tab in Word Help, type the following text 

   How do I create my own style?
and then double-click the selected text to go to the "Create new styles" topic. If you are unable to find the information you need, ask the Office Assistant.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

If you want to work with a document in Outline view or the Document Map, you need to impose a hierarchical structure on the document. You can do this in two ways:

  • Format your text with the built-in heading styles (Heading 1 through Heading 9) 

        -or-
  • Use outline-level paragraph formats (Level 1 through Level 9).

Use outline levels when you do not want to change the appearance of your text (the heading styles apply specific formatting, while the outline levels apply an "invisible" format).

  1. Select a paragraph in which you want to assign an outline level.

  2. On the Format menu, click Paragraph, and then click the Indents And Spacing tab.

  3. In the Outline level box, click the level you want, and then click OK.

To use the functionality of heading styles without modifying the built-in heading styles, create a new set of custom heading styles that include the outline-level paragraph format. Once you create your own heading styles, you can work with them, instead of the built-in styles.

For more information about Outline Levels, click Contents And Index on the Help menu, click the Index tab in Word Help, type the following text 

   How do I change Outline level?
and then double-click the selected text to go to the "Assign an outline level to a paragraph" topic. If you are unable to find the information you need, ask the Office Assistant.

REFERENCES

For information about how to do this in Word for Windows, please see the following article in the Microsoft Knowledge Base: 

   ARTICLE-ID: Q180594
   TITLE     : WD97: Document Map Applies Level 1 to Incorrect Paragraphs

Additional query words: promote section Office folder user
Keywords : kblayout
Version : MACINTOSH:98
Platform : MACINTOSH
Issue type : kbbug
Solution Type : kbnofix

THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Last reviewed: February 6, 1998
© 1998 Microsoft Corporation. All rights reserved. Terms of Use.