WD98: Cross Reference to ListNum Field Is IncompleteLast reviewed: February 19, 1998Article ID: Q181257 |
The information in this article applies to:
SYMPTOMSWhen you insert a cross-reference to a ListNum field, the cross-reference may not include the complete ListNum context if all of the following conditions are true:
WORKAROUNDConsider using outline numbering or a combination of outline numbering and ListNum fields.
STATUSMicrosoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.
MORE INFORMATIONA cross-reference to a ListNum field should include the entire context of the ListNum that is being cross-referenced unless there are no higher level ListNum fields between the paragraph containing the cross-reference and the ListNum field that is being cross-referenced. In the following discussion, the term ListNum "context" is used. A paragraph is said to be in the same ListNum context as a certain ListNum field if no higher level ListNum fields occur between the paragraph and the ListNum field. Here is a sample list with the numbering created using ListNum fields:
------------------------------------ 1) This is a ListNum of level 1 a) This is a ListNum of level 2 b) This is a ListNum of level 2 2) This is a ListNum of level 1 a) This is a ListNum of level 2 b) This is a ListNum of level 2 c) This is a ListNum of level 2 d) This is a ListNum of level 2 3) This is a ListNum of level 1 a) This is a ListNum of level 2 b) This is a ListNum of level 2 ------------------------------------Cross-references to this list: If you insert a cross-reference in line 2d and reference either line 2a, 2b, 2c, or 2d, you will only get "a)," "b)," "c)," or "d)" as the cross reference because the cross-reference is in the same context as the item being cross-referenced. However, if you insert a cross-reference in line 2d and reference either line 1a, 1b, 3a, or 3b, you will get the full context "1)a)," "1)b)," "3)a)," or "3)b)" as the cross-reference because the cross-reference is in a different context than the item being cross-referenced. The problem also occurs when you insert a cross-reference in line 3) and reference 2a, 2b, 2c, or 2d. You should get the full context of "2)a)," "2)b)," "2)c)," or "2)d)" because you are referencing a line that is outside the context of the paragraph where you are inserting the cross reference. However, in this situation, you will get the incorrect cross- reference of "a," "b," "c," or "d." NOTE: Inserting a cross-reference in line "3)" and cross-referencing lines "1a" or "1b" works correctly (giving you the full context).
REFERENCESFor more information on ListNum fields and Outline Numbering, please see the following articles in the Microsoft Knowledge Base:
ARTICLE ID: Q180503 TITLE : WD98: General Information About Bullets and Numbering ARTICLE ID: Q181039 TITLE : WD98: How to Use the ListNum Field in Word ARTICLE ID: Q181040 TITLE : WD98: ListNum Field Not Converted Saving to Word 6.0/95 ARTICLE ID: Q181046 TITLE : WD98: Editing ListNum Field In Table Causes Word to Hang ARTICLE ID: Q180504 TITLE : WD98: Outline Numbering Is Not ReappliedFor more information about the ListNum field, click Contents And Index on the Help menu, click the Index button in MS Word Help, type the following text
ListNumand then click Show Topics. Select the "LISTNUM field" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.
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