WD6x: How to Create Multiple Table of Contents in Same Document

• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SUMMARY

This article describes how to create multiple Tables of Contents in one document using Microsoft Word 6.x for the Macintosh.

MORE INFORMATION

To create more than one table of contents, follow these steps:

1. Create a separate bookmark for each section of the document for which you want to create a table of contents. To create the bookmark:

   a. Select the entire section and then click Bookmark on the Edit menu.

   b. In the Bookmark Name text box, type a name for the bookmark, for

         example "part1" (without quotation marks), and then click the Add
         button.
   

2. Repeat step 1 for each section of the document for which you want to build a separate table of contents.

3. If you will be generating the table of contents based on the built-in heading Styles, then apply the styles as required. If you will be generating the table of contents with other styles, then apply those styles as required.

4. If you will be using TC fields to generate the Table of Contents, then mark the text that you want to include in the table as follows:

   a. Select the text that you want to include and then press

         COMMAND+OPTION+SHIFT+O.
   

         The Mark Table Of Contents Entry box will appear.
   

   b. To assign a different indent level to the text, change the number in

         the Level box.
   

   c. Choose Mark when you're done. Word will create a TC field in the

         document that contains the text that you selected.  (Note: You can
         also insert a TC field in your document by choosing Field from the
         Insert menu.  Under Categories, choose Index & Tables, then choose
         TC under Fields and then type the desired text.)
   

5. To create the Table of Contents for the first section that you bookmarked, follow these steps:

   a. Place the insertion point where you want the Table of Contents for

         that section to appear.
   

   b. On the Insert Menu, click Field. From the Index and Tables

         Category, choose TOC, and then click Options to bring up the Field
         Options dialog box.
   

   c. Choose the \b switch and click Add to Field, then type in the

         bookmark name after the switch.  For example  "TOC \b part1"
         (without the quotation marks).
   

   d. Word will default to building the Table of Contents based on the

         built-in Heading Styles if no other switches are added to the field.
   

   e. The following are examples of some other switches that can be added

         to the field:
   

            \f     builds a TOC using TC field entries
            \t     builds a TOC using other style names
            \o     builds a TOC using heading styles (outline levels)
   
   

1. Repeat steps 3-5 for each section of the document for which you want to create a separate Table of Contents.

   table of contents, field codes

This procedure can also be used to create multiple indexes or tables of authority.

REFERENCES

For additional information, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q154025
   TITLE     : WD: How to Have More Than One Index in a Document