WD97: How to Change Delivery or Return Address Formatting

• Microsoft Word 97 for Windows

SUMMARY

Microsoft Word allows you to make formatting changes to your delivery address and return address through several methods. However, some changes you make may only affect the current envelope, while other changes may be permanent.

This article describes how to change the delivery address and return address formatting for the current envelope and how to make your changes permanent.

MORE INFORMATION

Use any of the following methods to change your delivery address or return address formatting:

Changing the Formatting from the Envelopes Tab

NOTE: To locate the Envelopes tab, click Envelopes And Labels on the Tools menu.

1. Click Envelopes And Labels on the Tools menu, and then click the Envelopes tab.

2. In either the Delivery Address or Return Address box, type the address.

3. Use either of the following methods:

       Method 1
       --------
   

       a. Click Options. You do not need to select the address you typed in
          step 2.
   

       b. On the Envelope Options tab, click the Font button under either
          Delivery Address or Return Address.
   

       c. On the Font tab, make any changes to the font, and then click
          OK.
   

          NOTE: To make your changes permanent, click the Default button. One
          of the following messages is displayed:
   

            Do you want to change the default envelope address font to
            <font name>, <point size>?
   
            This change will affect all new documents based on the NORMAL
            template.
   
            -or-
   
            Do you want to change the default envelope return address font to
            <font name>, <point size>?
   
            This change will affect all new documents based on the NORMAL
            template.
   
          Click Yes to save your changes. New envelopes you create will use
          the formatting changes you made to either the Delivery Address or
          Return Address.
   
       d. On the Envelope Options tab, make any other changes you want, and
          then click OK.
   
          NOTE: Changes you make in the From Left and From Top boxes for
          both the Delivery Address and Return Address are not permanent
          changes and will only be applied to the current envelope.
   
       Method 2
       --------
   
       a. Select the address you typed in step 1.
   
       b. Right-click your selected address and then click Font on the
          shortcut menu.
   
       c. On the Font tab, make any changes to the font, and then click OK.
   
          NOTE: Do not use the Default button to make your changes permanent.
          If you do, the following message is displayed:
   
            Do you want to change the default font to <font name>,
            <point size>?
   
            This change will affect all new documents based on the NORMAL
            template.
   
          If you click Yes, the default font for all new documents in Word is
          changed.
   
          For additional information, please see the following article in the
          Microsoft Knowledge Base:
   
            ARTICLE-ID: Q157888
            TITLE     : WD97: Word Default Font Changed When Address Font
                        Changed
   
   

Changing the Formatting When Setting Up an Envelope Mail Merge

To change the formatting when setting up an envelope mail merge, follow these steps:

For additional information about creating an envelope mail merge, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q141991
   TITLE     : WD: How to Create Envelopes Using Mail Merge

   Method 1
   --------

   1. Set up your main document as an envelope mail merge.

   2. On the Envelope Options tab, click the Font button under either
      Delivery Address or Return Address.

   3. On the Font tab, make any changes to the font, and then click
      OK.

      NOTE: You cannot make permanent changes to the font as the default
      button is unavailable. If you want to permanently change the font
      that all of your envelope mail merges use, then use the procedure
      titled "Changing the Envelope Address and Envelope Return Styles" in
      this article.

   4. On the Envelopes Options tab, click OK to continue your envelope mail
      merge.

   Method 2
   --------

   1. Set up your main document as an envelope mail merge.

   2. In the Envelope Address dialog box, use the Insert Merge Field button
      to place your merge fields in the sample envelope address box.

   3. Select the merge fields for which you want to change the formatting.

   4. Right-click the selected merge fields, and then from the shortcut
      menu, click either Font or Paragraph, make your formatting changes,
      and then click OK. Changes you make in either Font or Paragraph will
      not be permanent and will apply only to the current envelope mail
      merge main document.

      NOTE: Do not use the Default button on the Font tab to make your
      changes permanent. If you do, the following message will show:

         Do you want to change the default font to <font name>,
         <point size>?

         This change will affect all new documents based on the NORMAL
         template.

      If you click Yes, the default font in Word for all new documents is
      changed.

      For additional information, please see the following article in the
      Microsoft Knowledge Base:

         ARTICLE-ID: Q157888
         TITLE     : WD97: Word Default Font Changed When Address Font
                     Changed

   5. In the Envelope Address dialog box, click OK to continue the envelope
      mail merge.

Changing the Envelope Address and Envelope Return Styles

NOTE: Changes you make to the Envelope Address and Envelope Return styles will be used by default when you create envelopes from either the Envelopes tab or from an Envelope mail merge. These style changes may be overwritten (not used) if you make changes to the formatting using any of the other procedures listed in this article.

To change the Envelope Address and Envelope Return styles, follow these steps.

1. On the Format menu, click Style.

2. Change the List box to All Styles.

3. In the Styles box, select either Envelope Address or Envelope Return.

4. Click Modify.

5. In the Modify Style dialog box, click Format to make changes to any of the following attributes:

         - Font
         - Paragraph
         - Tabs
         - Border
         - Language
         - Frame
         - Numbering
   

6. In the Modify Style dialog box, do one or more of the following:

       - Click OK to keep the changes to your current envelope only.
   

         -or-
   

       - Click to select the Add To Template check box to keep your changes
         permanent and then click OK. This will keep your changes for the
         current envelope and all future envelopes.
   

          -or-
   

       - Click to select the Automatically Update check box to allow Word to
         automatically redefine the style whenever you apply manual formatting
         to any paragraph with this style. Word updates all paragraphs in the
         active envelope that are formatted with the style.
   

         NOTE: Selecting this check box allows Word to update the style in the
         current envelope only and does not make permanent changes to future
         envelopes.
   

7. Click OK and then click Close to close the Style dialog box.

   NOTE: When you click Close, if the style is applied to the current envelope, Word automatically applies your changes.