WD: How to Create Multiple References to the Same Footnote

• Microsoft Word for Windows, versions 1.0, 1.1, 1.1a
• Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word 98 Macintosh Edition
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SUMMARY

You can number more than one footnote or endnote with the same number in Word by using the Footnote Reference field within a cross reference field.

MORE INFORMATION

Scientific journals generally require that all references to a source have the same footnote number. They also require that the footnote be printed only once for each source.

Word 6.x, 7.x, 97, 98 Macintosh Edition

To number a footnote reference with the same number as another, use the following steps:

1. Place the insertion point where you want the cross-reference to appear.

2. On the Insert menu, click Cross-Reference.

3. From the Reference Type box, select Footnote or Endnote. Choose the footnote or endnote you want to refer to, and click Insert.

4. If you want the cross-reference to be in superscript like the original, use the following steps:

   a. Show Field Codes by highlighting the cross-referenced item and

         pressing SHIFT+F9. A field similar to the following appears:
   

            {NOTEREF _Ref0123456789}
   
      b. Place the insertion point between the final number and the closing 
         brace.
   
      c. Press the spacebar once, and type "\f" (without the quotation marks).
         The field will resemble the following:
   
            {NOTEREF _Ref0123456789 \f}
   
      d. With the insertion point in the field, update the field by pressing
         F9.
   
      e. Show the cross-reference by pressing SHIFT+F9.
   
   

Word versions 1.x and 2.x

In Word 2.x and 1.x, you can create references to the original footnote by using the Footnote Reference field. Follow these steps:

1. Insert the original footnote by choosing Insert Footnote. Select the Auto-Numbered Reference check box in the footnote dialog box.

2. Enter the footnote, return to the document pane, and highlight the footnote reference mark.

3. Choose Insert Bookmark, type a unique name, and press ENTER or choose the OK button.

4. In the text where you want the second occurrence of the footnote reference, press CTRL+F9 to insert the field braces and then type

         ftnref <bookmarkname>
   

   where <bookmarkname> is the name you assigned the footnote reference mark in step 3.

5. Highlight the results of the field, and then choose Character from the Format menu. Apply a superscript to the number.

When you use automatically numbered references and something causes the reference marks to be renumbered (such as inserting a new footnote between two existing footnotes), any additional reference marks are updated if you do one of the following:

• Move to each ftnref field and press F9.

      -or-
  

• Print the document.