Accessing the Ruler from the Keyboard in Windows Word

 Last reviewed: July 30, 1997
Article ID: Q48402
The information in this article applies to:
  • Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

SUMMARY

You can perform all ruler functions except for setting table column widths and page margins from the keyboard in Microsoft Word for Windows. Column widths and page margins must be set with a mouse or through the menus.

MORE INFORMATION

The following is a list of how to access the ruler functions from the keyboard: 

   Function                   Key(s) to Press
   --------                   ---------------

   Access the ruler           CTRL+SHIFT+F10
   Move on ruler              LEFT and RIGHT ARROW
After moving, use the following keys to set indents and tabs: 

   Function                   Key(s) to Press
   --------                   ---------------

   Indents
      Left indent             L
      First line              F
      Right indent            R

   Tabs
      Left                    1
      Center                  2
      Right                   3
      Decimal                 4
      To accept tab           INS
      To remove tab           DEL
      under ruler cursor
The following are active only while in the text of the document: 

   Function                   Key(s) to Press
   --------                   ---------------

   Paragraph Alignment
      Flush left              CTRL+L
      Centered                CTRL+C
      Right                   CTRL+R
      Justified               CTRL+J

   Line Spacing
      Single spacing          CTRL+1
      1.5 spacing             CTRL+5
      Double spacing          CTRL+2

   Paragraph Spacing
      Space before            CTRL+O (the letter "O")
      Remove space before     CTRL+E
The ruler view cannot be selected with a default keystroke. Assigning a keystroke combination to a macro accomplishes the same function. To do this, follow these steps:

  1. From the Macro menu, choose Assign to Key.

  2. Under the Assign Macro Name section, select ChangeRulerMode.

  3. Press the keystroke to which you want to assign this function. For example, CTRL+SHIFT+R.

  4. Choose the Assign button.

  5. Choose the OK button.

For more information on how to assign macros to keys, refer to the macro sections in "Microsoft Word for Windows User's Reference" and "Microsoft Word for Windows Technical Reference."

Kbcategory: kbusage kbmacro KBSubcategory:

Additional query words: 1.x 2.0 2.0a winword2 word6
winword 2.0a-CD 2.0b 2.0c 6.0 6.0a 6.0c
Version : 1.x 2.x 6.0 6.0a 6.0c
Platform : WINDOWS

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Last reviewed: July 30, 1997
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