Word for Windows: Storing Formatted Text as a Glossary Item

Last reviewed: July 30, 1997
Article ID: Q72547
The information in this article applies to:
  • Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

SUMMARY

If you select and define text as an AutoText entry (version 6.0) or glossary entry (versions 1.0 and 2.0) in Microsoft Word for Windows, the formatting of the resulting glossary entry depends on two factors:

  1. A text selection that contains a paragraph mark is treated differently than a text selection without a paragraph mark.

  2. Word distinguishes manual formatting from formatting that is applied as part of a style.

MORE INFORMATION

Defining a Glossary from a Selection

That Does Not Contain a Paragraph Mark

If the text you select to store in the glossary is less than a full paragraph, Word stores both the text and all the character formatting that you've applied manually to that text. Word does not store any character formatting that is the result of a style nor does it store any paragraph formatting.

Defining a Glossary from a

Selection That Does Contain a Paragraph Mark

If the text you select to store in the glossary includes a paragraph mark, Word stores both the text and the style that's associated with it. Any manual character and/or paragraph formatting you apply is also stored in the glossary in addition to the style formatting.

When you insert the glossary text into a document, Word includes the entry's style. If the document into which the glossary is inserted does not have a style of the same name stored in the template, Word adds that style to the document.

REFERENCES

"Microsoft Word for Windows User's Reference," pages 141-142


KBCategory: kbusage
KBSubcategory: kbtemplate
Additional query words: 1.0 1.1 1.1a 1.x 2.0 2.0 winword2 word6
winword 6.0 6.0a 6.0c
Keywords : kbtemplate
Version : 1.x 2.x 6.0
Platform : WINDOWS


THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Last reviewed: July 30, 1997
© 1998 Microsoft Corporation. All rights reserved. Terms of Use.