WD: Numbering Columns, Creating Page Numbers for Folded Pages

Last reviewed: February 2, 1998
Article ID: Q79592

The information in this article applies to:

Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 97 for Windows
Microsoft Word for the Macintosh, version 6.0, 6.0.1, 6.0.1a
Microsoft Word 98 Macintosh Edition

SUMMARY

In Microsoft Word, you can number the columns on a multiple-column page by inserting field codes in the document's header or footer. Using this method, you can simulate the pagination of folded pages (as for a brochure, pamphlet, booklet, leaflet, or program).

NOTE: This procedure does not work with a table of contents or index.

For information on a macro that will accomplish a folded page document, see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q97116
   TITLE     : WOPR: Two-By-Four Macro for Booklets and Side-by-Side
               Printing

MORE INFORMATION

You can achieve the numbering scheme diagrammed below by inserting the following line at the left edge of your document's header or footer

   {={page}+{={page}-1}*1+0}

   NOTE: Each pair of field braces ({})are created by pressing CTRL+F9
   (COMMAND + F9 in Word for the Macintosh.)

and the following line at the right edge of the header or footer:

   {={page}+{={page}-1}*1+1}

The results are as follows:

           page 1                    page 2
    -------------------       -------------------
   | pg 1    .    pg 2 |     | pg 3    .    pg 4 |
   |         .         |     |         .         |
   |         .         |     |         .         |
   |         .         |     |         .         |
   |         .         |     |         .         |
   |         .         |     |         .         |
   |         .         |     |         .         |
    -------------------       -------------------

You can use the following generic formula to simulate page numbering for any number of columns:

   page + ((page-1) * n) + m

In this formula, "page" equals the current page field value, "n" equals the number of columns - 1, "m" equals the column position - 1, and the first column starts at zero. Insert the above formula in the header or footer, positioning each formula at the desired location above or below the appropriate column.

For two-column page numbering, use the following formula:

   {={page}+{={page}-1}*1+0}  1,3,5,...
   {={page}+{={page}-1}*1+1}  2,4,6,...

For three-column page numbering, use the following formula:

   {={page}+{={page}-1}*2+0}  1,4,7,...
   {={page}+{={page}-1}*2+1}  2,5,8,...
   {={page}+{={page}-1}*2+2}  3,6,9,...

For four-column page numbering, use the following formula:

   {={page}+{={page}-1}*3+0}  1,5,9,...
   {={page}+{={page}-1}*3+1}  2,6,10,...
   {={page}+{={page}-1}*3+2}  3,7,11,...
   {={page}+{={page}-1}*3+3}  4,8,12,...

If you want the numbering to start with 0 for the first column, make the following changes:

In the first formula, change the starting value of "m" to equal the value of "n" used in that formula. Increase "m" by increments of 1 in each additional formula (as in the original formula examples).
From the Insert menu, choose Page Numbers. Choose the Format button. Select the Start At button and set the value to 0.

REFERENCES

"Microsoft Word for Windows User's Guide," version 2.0, pages 421-431

"Microsoft Word for Windows User's Reference," version 1.x, pages 246-247

"Take Word for Windows to the Edge," (ISBN 1-56276-079-3) by Guy Gallo, Ziff-Davis Press, page 362

Additional query words: winword word95 winword2 macword 6.0 word6 2.0c
table same multiple word7 foldover fold over word97
Keywords : kbfield kbtable
Version : MACINTOSH:6.0,6.0.1,6.0.1a,98;WINDOWS:1.0,1.1,1.1a,2.0,2.0a,2.0a- CD,2.0b,2.0c,6.0,6.0a,6.0c,7.0,7.0a,97
Platform : MACINTOSH WINDOWS
Issue type : kbinfo

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Last reviewed: February 2, 1998
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