The information in this article applies to:
- Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,
2.0c
- Microsoft Windows operating system versions 3.0 and 3.1
SUMMARY
To print a sequence of envelopes using the Print Merge command in
Microsoft Word for Windows, use one of the two methods described below.
Method 1
- In a new document from the Tools menu, choose Create Envelope or choose
the Envelope button on the tool bar.
- In the Create Envelope dialog box, type the return address in the
Return Address group box. In the Envelope Size box, select the
envelope size you want to use.
- Choose the Add To Document button.
- From the File menu, choose Print Merge.
- In the Print Merge Setup dialog box, choose the Attach Data File
button.
- From the Attach Data File dialog box, open an already existing
data file or choose the Create Data File button (if you create a
new data document you will need to return to your main document
before you continue on to step 7).
- Using the Insert Merge Field button on the Print Merge toolbar,
insert the MERGEFIELD fields in the envelope as you want them to
print.
- To make sure you haven't made any print merge errors, choose the
Check button on the Print Merge tool bar.
- From the File menu, choose Print Merge.
- In the Print Merge helper dialog box, choose the Merge button.
- In the Print Merge dialog box, confirm that Merge to Printer is
selected, and then choose the OK button.
- In the Print dialog box, under Range, type the number 0 (zero) in
the From and To boxes.
- Choose the OK button.
Note: Steps 9 through 13 allow for continuous envelope printing. This
method merges the information to be printed on the envelope directly
to the printer.
Method 2
In this method you create a separate page for each envelope. The
procedure is similar to the procedure for creating a document merge.
- In a new document from the Tools menu, choose Create Envelope, or
choose the Envelope button on the tool bar.
- In the Create Envelope dialog box, type the return address in the
Return Address group box. In the Envelope Size box, select the
envelope size you want to use.
- Choose the Add To Document button.
- From the Format menu, choose Page Setup.
- In the Page Setup dialog box, select the Margins option and note
the settings. Choose the Size And Orientation option and note the
settings. Choose the OK button.
- Delete the section break below the envelope.
- From the Format menu, choose Page Setup. Reformat the document
using the envelope's original settings (the settings you noted in
step 5).
Note: For further information on how to delete a section break and
maintain section formatting, query on the following words in the
Microsoft Knowledge Base:
deleting and section and break and settings and winword
- From the File menu, choose Print Merge.
- Choose the Attach Data File button.
- In the Attach Data File dialog box, open an already existing data
file or choose the Create Data File button (if you create a new
data file you will need to return to the envelope document before
you continue on to step 11).
- Using the Insert Merge Field button on the Print Merge toolbar,
insert the MERGEFIELD fields in the envelope as you want them to
print.
- To make sure you haven't made any print merge errors, choose the
Check button on the Print Merge tool bar.
- From the Print Merge tool bar, choose one of the following:
- Merge To Printer button.
-or-
- Merge To Document button, and then choose Print from the File
menu.
Reference(s):
"Microsoft Word for Windows User's Guide," version 2.0, pages 121,
609-656
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