The information in this article applies to:
- Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a,
2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
SUMMARY
In Microsoft Word for Windows, if you format an autotext (known as
glossary entry in Word 2.0) entry with Normal style and then directly
format it with an alignment that differs from the Normal style, the
autotext entry loses the direct alignment formatting if you save the
template. After saving the template, text inserted from the autotext
entry is formatted with the Normal style alignment rather than the
alignment you originally assigned to the autotext entry.
Microsoft has confirmed this to be a problem in Microsoft Word for
Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0b, 2.0c, and 6.0. We are
researching this problem and will post new information here as it
becomes available.
MORE INFORMATION
Workaround
Format the text with a unique
style prior to defining as autotext. When the autotext is
expanded, the style is included with the expanded text.
- Type the desired autotext text on a blank paragraph line.
- Apply the desired alignment formatting to the text.
- Press CTRL+Shift+S (CTRL+S in Word 2.0) to activate the Style box
on the ribbon.
- Type a unique style name (preferably the same name that you want to
use for the autotext name), and press ENTER.
- Select the paragraph.
- From the Edit menu, choose AutoText (Glossary in Word 2.0). In the
Name box, type a unique name (preferably the same name entered in
step 4), and choose the Add (Define in Word 2.0) button.
- From the File menu, choose Save All. Choose the Cancel or No button
when prompted to save the current document. Choose the Yes button in
response to the prompted to save changes to global template.
The next time the autotext is expanded, the text is formatted
according to the uniquely-defined style.
Steps to Reproduce Problem
- From the File menu, choose New, then choose the OK button.
- Change the Normal style alignment to Justified with the following
steps:
a. From the Format menu, choose Style, and select Normal in the
Style box.
b. In Word 6.0, choose the Modify button and from the Format drop-
down box choose Paragraph. In Word 2.0, choose the Define button,
then choose the Paragraph button.
c. In the Alignment box, select Justified, then choose the OK
button.
d. Check the Add To Template.
e. Choose the Change button (Word 2.0 only). Choose the Yes button
is response to the prompt "Do you want to change the properties
of the standard style?"
f. Choose the Apply button.
g. From the File menu, choose Save All. Choose the Cancel or No
button when prompted to save the current document. Choose the Yes
button in response to the prompted to save changes to global
template.
- Type the desired AutoText text on a blank paragraph line.
- Press CTRL+L to left-align the text.
- Select the current paragraph.
- From the Edit menu, choose AutoText, type "test" (without the
quotation marks) in the Name box, and choose the Add
button.
- Test the AutoText in the current document. On a blank line
formatted with the Normal style (paragraph alignment is justified),
type "test" (without the quotation marks), and press F3 to expand
the AutoText entry.
- Position the insertion point in the inserted text. Note that it is
left-aligned, as expected.
- From the File menu, choose Save All. Choose the Cancel or No button
when prompted to save the current document. Choose the Yes button in
response to the prompted to save changes to global template.
- Repeat step 7.
Position the insertion point in the text inserted in step 10. Note
that the alignment is now justified.
Reference(s):
"Microsoft Word for Windows User's Guide," version 2.0, pages 267-269,
700-704
"Microsoft Word for Windows User's Reference," version 1.x, pages
141-142, 69-70
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