Err Msg: Word Found No Valid Records to Sort

 Last reviewed: February 5, 1998
Article ID: Q84673
The information in this article applies to:
  • Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c

SUMMARY

If you select a portion of a table column in Microsoft Word for Windows, and the Sort Column Only option in the Sorting dialog box is not selected, when you run the Tools Sorting command (Utilities Sort in versions 1.x), the following error message will appear: 

   Word found no valid records to sort
This error message will also be displayed if you attempt to sort a single cell that contains multiple paragraphs when the end-of-cell marker is included in the selection. To sort multiple paragraphs in a single cell, make a selection that includes the text of the paragraphs but excludes the end-of-cell marker.

MORE INFORMATION

To sort a column selection in a table, the Sort Column Only option must be selected in 2.X and the Field Number option must be set to 1. In Word for Windows 6.0 the opion for sorting a table column is automatic. The Sort option on the Table menu changes to reflect the possible sort option.

KBCategory: kbusage
KBSubcategory: kbtable
Additional query words: 2.0 2.0a 2.0 2.0a 1.1 1.10 1.0 1.10a 6.0
word6 winword winword2 1.x 1.1a 1.0 errmsg err msg
Keywords : kbtable
Version : 1.x 2.x 6.0 6.0a 6.0c
Platform : WINDOWS

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Last reviewed: February 5, 1998
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