WD: Extra Paragraph Mark Above INCLUDE Field at Top of Document

• Microsoft Word for Windows versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word 97 for Windows
• Microsoft Word 98 Macintosh Edition

SYMPTOMS

In Microsoft Word, if you select the Link To File check box and insert a file that starts with a table at the beginning of a document, Word adds an additional paragraph mark to the beginning of the document. You cannot delete this additional paragraph mark.

NOTE: The additional paragraph mark is not displayed when the Field Codes option is selected.

If you insert a file that begins with a table at the start of a document and do not select the Link To File check box, Word does not add the additional paragraph mark to the beginning of the document.

WORKAROUND

If the extra paragraph mark disrupts the page layout of your document, you can change the paragraph line spacing setting to 0.01 inch by following these steps:

1. On the Format menu, click Paragraph.

   In Word 2.0 or later, select Exactly in the Line Spacing box, and type:

           0.01"
   
      Note the inches mark.
   
      In Word 1.x, type
   
         -0.01"
   
      in the Line Spacing box.
   
   

2. Click OK.

MORE INFORMATION

To insert a file into a Word document, use either of the following methods.

Method 1

1. On the Insert menu, click File.

2. Select the file in the File Name box (Windows) or Select a File to Insert box (Macintosh).

3. Click to select the Link To File check box as appropriate; (in Word for Windows version 1.x, click to select the Link check box).

4. Click OK.

Method 2

1. Press CTRL+F9 (Windows) or COMMAND+F9 (Macintosh) to insert field braces into your document.

2. In Word 1.x and 2.x, type "INCLUDE <file name>" (without the quotation marks) inside the braces.

   In Word 6.x or later, type "INCLUDETEXT <file name>" (without the quotation marks) inside the braces.

3. Turn the field codes off by pressing CTRL+F9 (Windows) or COMMAND+F9 (Macintosh).

REFERENCES

"Microsoft Word for Windows User's Guide," version 2.0, pages 244-248