WD: Replacing Smart Quotes with Straight Quotes (and Vice Versa)

• Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for the Macintosh, version 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows 95, version 7.0, 7.0a

SUMMARY

This article details how to search for smart quotation marks so that you can replace them with standard quotation marks. The article also describes how to remove the SmartQuotes macro that is provided in Word version 2.x for Windows.

MORE INFORMATION

Disabling Smart Quotes in Word 7.x

Smart Quotes is an AutoFormat As You Type or AutoFormat option in Word version 7.x. Use the following procedure to disable Smart Quotes as you type:

1. On the Tools menu, click Options.

2. Select the AutoFormat tab.

3. Select the AutoFormat As You Type option.

4. Clear the Straight Quotes with Smart Quotes check box and click OK.

Disabling Smart Quotes in Word 6.x

Smart Quotes is an AutoFormat option in Word version 6.x. Use the following procedure to disable Smart Quotes:

1. On the Tools menu, click Options.

2. Select the AutoFormat tab.

3. Clear the "Straight Quotes with Smart Quotes" check box and click OK.

4. On the Tools menu, click AutoCorrect.

5. Clear the Change Straight Quotes To Smart Quotes check box and click OK.

Replacing Existing Smart Quotes in Word 6.x, 7.x

Use one of the following methods to replace existing smart quotation marks with straight quotation marks in a document.

Method 1: Use the Replace Command on the Edit Menu:

1. On the Edit menu, click Replace.

2. In the Find What box, type a single or double quotation mark.

3. In the Replace With box, type the corresponding quotation mark (single or double [",']).

4. Click the Replace button.

NOTE: Word locates quotation marks (smart and straight) and replaces them with straight quotation marks.

WARNING: ANY USE BY YOU OF THE <CODE OR MACRO CODE> PROVIDED IN THIS ARTICLE IS AT YOUR OWN RISK. Microsoft provides this <code or macro code> "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose.

Method 2: Create the following macro:

Note that although the EditReplace command wraps to a second line in this example, type it as one line when you create it.

   Sub MAIN
      EditReplace .Find = "^0145", .Replace = "'", .Direction = 0,
      .ReplaceAll, .Wrap = 1
      EditReplace .Find = "^0146", .Replace = "'", .Direction = 0,
      .ReplaceAll, .Wrap = 1
      EditReplace .Find = "^0147", .Replace = Chr$(34), .Direction = 0,
      .ReplaceAll, .Wrap = 1
      EditReplace .Find = "^0148", .Replace = Chr$(34), .Direction = 0,
      .ReplaceAll, .Wrap = 1
   End Sub

Replacing Existing Straight Quotes in Word 7.x

Use the following procedure to replace existing straight quotation marks with smart quotation marks in a document:

1. On the Tools menu, click Options

2. Select the AutoFormat tab.

3. Under Show Options For, select AutoFormat.

4. Clear all check boxes except the Straight Quotes with Smart Quotes check box.

5. Click OK.

6. On the Format menu, click AutoFormat. Click OK when reminded that Word will automatically format your document.

7. Once the AutoFormatter has run, click Accept or Review Changes if you want to be certain that Word has not changed other formatting in the document.

Replacing Existing Straight Quotes in Word 6.x

Use the following procedure to replace existing straight quotation marks with smart quotation marks in a document.

1. On the Tools menu, click Options

2. Select the AutoFormat tab.

3. Clear all check boxes except the Straight Quotes with Smart Quotes check box.

4. Click OK.

5. On the Format menu, click AutoFormat. Click OK when reminded that Word will automatically format your document.

6. Once the AutoFormatter has run, click Accept or Review Changes if you want to be certain that Word has not changed other formatting in the document.

Removing Smart Quotes from Word Versions 2.x and Earlier

SmartQuotes is a macro that substitutes a decorative "curly" quotation mark when you type a single or double quotation mark. The following procedure describes how to disable the macro and how to replace any "curly" quotation marks in your document with plain quotation marks.

1. On the Tools menu, click Macro.

2. Under Show, click the Global Macros option button.

3. From the Macro Name list, select AutoDisableSmartQuotes, then click the Run button. The message "Smart quotes disabled" appears briefly at the lower left corner of your screen.

4. On the Edit menu, click Replace.

5. In the Find What box, type a single or double quotation mark.

6. In the Replace With box, type the corresponding quotation mark (single or double [",']).

7. Choose the Replace button.

Note: Word locates quotation marks (smart and straight) and replaces them with straight quotation marks.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 59, 175

"Microsoft Windows User's Guide," version 3.0, pages 567-568, 570-571

"Microsoft Word for Windows User's Guide," version 2.0, pages 153-155

"Word for Windows Companion," version 1.1, pages 835-841