WD: Cannot Replace Section Break Followed by Table

• Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1
• Microsoft Word 98 Macintosh Edition

SYMPTOMS

If your Word contains a next-page or continuous section break followed by a table and there is no paragraph mark between the section break and the table, you cannot find or replace that section break using the Replace command.

WORKAROUND

To work around this problem, use one of the following methods to insert a paragraph mark between a table and a preceding section break.

Method 1

1. Position the insertion point at the beginning of the first cell in the table.

2. Press CTRL+SHIFT+ENTER (COMMAND+SHIFT+RETURN for Mac).

Method 2

On the Table menu, click Split Table.

Word inserts a page break and a paragraph mark between the section break and the table. Delete the page break.

NOTE: If you are removing the section breaks in order to create one large table, this procedure does not work. Each table will be separated by a paragraph mark that you cannot remove using the Replace command. You can manually delete these paragraph marks, or, if your table does not contain other paragraph marks, you can use the Replace command to search for the paragraph marks and replace them with paragraph marks formatted for Exactly 0.1-inch line spacing.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

This problem frequently occurs when you create mailing labels for use in a print merge operation. After you create the mailing labels using MAILLABL.DOT, you may not be able to remove the section breaks from your mailing labels main document using the Replace command (this is sometimes done to create a mailing list). To replace these section breaks, you must first position the insertion point at the top of the main document and insert a paragraph mark above the first label.

REFERENCES

"Microsoft Word for Windows User's Guide," version 2.0, pages 257-258, 262- 266