WD: Understanding the Template Path and Normal.dot

• Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows

SUMMARY

Word 6.0, 7.0, 97

When you click New on the File menu, the templates listed in the Template box are the templates found in the directory specified in the File Locations tab for User Templates or Workgroup Templates. You can change this location by clicking Options on the Tools menu, selecting the File Type, and clicking the Modify button.

If you don't have a directory set for your User Templates, but have a Workgroup Templates directory set, Word will look to the Workgroup directory for a Normal.dot. If you have a workstation installation and you set both the User Templates and the Workgroup Templates directories, Word first looks in the Workgroup Templates directory for Normal.dot. Word searches for Normal.dot in the following order:

   User-Dot-Path

   Workgroup-Dot-Path

   Word Program directory

   Current directory

Word Version 2.x

When you choose New from the File menu, the templates listed in the Use Template box are the templates found in the directory specified in the dot-path option in the [Microsoft Word 2.0] section of the Win.ini file.

Word 6.0 does not use the dot-path setting in the Win.ini file. If you select Normal in the Use Template box, Word for Windows uses the first Normal.dot file it finds when searching the following directories in the order listed:

   dot-path

   Word Program directory

   Current directory

MORE INFORMATION

This article uses four examples to demonstrate how Word searches for Normal.dot.

Situation 1

If your dot-path is set to C:\templates and there is no Normal.dot file in C:\templates or in the Word for Windows program directory, Word will use the dot-path correctly.

Situation 2

If your dot-path is set to C:\Templates and there is no Normal.dot file in C:\Templates but there is in the Word for Windows program directory, Word for Windows will use the Normal.dot file in the Word for Windows program directory.

   NOTE: If you are working over a network and the Normal.dot file is
   in the program directory, Normal.dot should be read only; therefore,
   you will receive read- only errors when you save changes to
   Normal.dot.

   WARNING: If you are working over a network and the Normal.Dot file is
   in the program directory but is not marked as read only, Word will use
   that copy of Normal.Dot which can result in unexpected results to all
   users running Word from the same network location.

Situation 3

If your dot-path is set to C:\Templates and there is a Normal.dot file in C:\Templates and in the Word for Windows program directory, Word for Windows will use the dot-path.

Situation 4

If your dot-path is set to C:\Templates and there is a Normal.dot file in C:\Templates but not in the Word for Windows program directory, Word for Windows will use the dot-path.

REFERENCES

"Microsoft Word for Windows User's Guide," version 2.0, page 805

"Microsoft Word for Windows User's Reference," version 1.x, page 224