WD: Using Print Merge to Create a List Sorted by Category

      {SET place1 {MERGEFIELD CITY}}
      {IF{place2}<>{place1} "{MERGEFIELD City} <paragraph mark>
      {MERGEFIELD Employee} {MERGEFIELD Sales}" "{MERGEFIELD Employee}
      {MERGEFIELD Sales}"}
      {SET place2 {MERGEFIELD CITY}}

Word Version 6.0 ----------------

In order for the example above to work with Word 6.0, you must replace the "{SET place1..." entry with:

      {Set place1 {if {mergeseq} = 1 "" "{mergefield city}"}}

Notes for all versions:

a. For this method to work properly, information other than the

      above fields must be entered in the header or footer of the main
      document.

b. "<paragraph mark>" means you should press ENTER to insert a

      paragraph mark.

c. The first SET field assigns the current city name to the

      bookmark Place1.

d. The IF field comparison determines whether the CITY field is the

      same as the previous CITY field. If the expression evaluates to
      True (different city), the result is the City, Employee, and
      Sales fields. If the expression evaluates to False (same city),
      the result is the Employee and Sales fields.

e. For the first record, the comparison evaluates to False because

      the Place2 bookmark has not yet been assigned a value; as a
      result, the City field prints. In each subsequent record, the
      value for the previous CITY is held in the Bookmark Place2.