The information in this article applies to:
- Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,
2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
SUMMARY
This article lists several causes of the following error message,
which may occur when you perform a print merge operation in Word for
Windows:
Word Version 2.0
There are fewer fields in record <N> than merge fields in the
header record. Do you want to continue with the Print Merge?
Word Version 1.x
Number Of Fields Does Not Match Number Of Names In Record <N>.
Continue Print Merge?
If you choose the Yes button, one or more of your merged documents may
contain incorrect, missing, or misplaced data.
MORE INFORMATION
If the above error message occurs, check the following in your print
merge data document:
- Your data file may contain an extra character, such as a paragraph
mark, space, tab or other character, after the last record, as
shown in the following example:
Name,Street,Address
John Major,10 Downing St.,"London, England"
<paragraph mark>
Word treats the extra characters as an additional record and
produces an extra merged record. This extra merged record may
contain only the main document text, or it may be blank. To
eliminate the extra merged record, delete the extra characters at
the end of your data file.
Tip: When your data document contains an extra character after the
last record, the number <N> in the above error message is one
number greater than the total number of records in your data file.
For example, if your data file contains three records, the error
message states "...record 4."
- One or more records in your comma-delimited or tab-delimited data
document may contain a comma or tab as punctuation. In the
following example, the comma in "London, England" causes the error
message:
Name,Street,Address
John Major,10 Downing St.,London, England
To use a comma or tab as punctuation in a comma- or tab-delimited
document, enclose the field in quotation marks, as shown in the
following example:
Name,Street,Address
John Major,10 Downing St.,"London, England"
Word reads a comma or tab in quotation marks as text instead of as
a delimiter. The quotation marks do not print.
- If your data document is a Word table, one or more of the rows may
contain more cells than the first row of the table. Remove the
extra cells so each row contains the same number of cells as the
first row of the table.
REFERENCES
"Microsoft Word for Windows User's Guide," version 2.0, pages 612-620
"Microsoft Word for Windows User's Reference," version 1.x, pages 131-
132, 197
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