Converting Word for MS-DOS Glossaries into WinWord 6.0

The information in this article applies to:

• Microsoft Word for Windows, version 6.0 6.0a, 6.0c
• Microsoft Word for Windows 95, version 7.0 -------------------------------------------------------------------

SUMMARY

Word for Windows does not convert Word for MS-DOS glossary entries when opening a Word for MS-DOS document. Word for MS-DOS glossaries must be converted separately, using a two-part macro conversion that can be done by following the directions below.

MORE INFORMATION

Word for MS-DOS glossary files are available on the Word 6.0 Supplemental Conversion Disk. Word for MS-DOS glossary files consist of MSWORD.DOT, 60CONVRT.GLY, 55CONVRT.GLY, and 50CONVRT.GLY. They're stored in the TEMPLATE subdirectory of the Word program directory (for example, C:\WINWORD\TEMPLATE, where WINWORD is the Word program directory).

The Word for MS-DOS glossary files for Word for Windows 95 are available on the Microsoft Download Service (MSDL) at (425) 936-MSDL (936-6735).

How to Order

To obtain the Supplemental File Conversions disk:

• Send in your Supplemental Offers Coupon, included with your Word package.
• Call Microsoft Sales Information Center at (800) 426-9400.

  If you are outside the United States, contact the Microsoft subsidiary for your area. To locate your subsidiary, see the Microsoft World Wide Offices Web site at:

        http://www.microsoft.com/worldwide/default.htm
  

To Convert a Word for MS-DOS Glossary

1. Open a glossary file in Word for MS-DOS.

   In version 6.0, choose Glossary from the Edit menu, and then choose Open Glossary. Select the glossary file 60CONVRT.GLY, located in your Word for Windows directory, and then choose the OK button. Choose Close to exit the Glossary dialog.

   In version 5.5, choose Glossary from the Edit menu, and then choose Open Glossary. Select the glossary file 55CONVRT.GLY, located in your Word for Windows directory, and then choose the OK button. Choose Close to exit the Glossary dialog.

   In version 5.0, choose Glossary Load from the Transfer menu, select the glossary file 50CONVRT.GLY, located in your WINWORD\TEMPLATE directory, and then press ENTER.

2. In a blank Word for MS-DOS document, type "convert_glossary" (without the quotation marks) and then press F3.

3. In the Merge Glossary dialog box, provide the drive, directory, and filename of the glossary file you want to convert (for example, C:\WORD\NORMAL.GLY) and then press ENTER. If you double-click the glossary filename or choose the OK button, proceed to step 4. Word converts the glossary file and then stores it in a file in the same location as your original Word for MS-DOS glossary file. The file is stored with the same name as your glossary file but with a .CVT extension. When exiting Word for MS-DOS, choose NO when asked to save changes to the 60CONVRT.GLY, 55CONVRT.GLY, or 50CONVRT.GLY file.

   Note: If you press ENTER instead of choosing the OK button or double-clicking the glossary filename in step 3, you will bypass step 4. Your glossary file will still be successfully converted.

4. In the Glossary dialog box, type the glossary filename (for example, NORMAL.GLY) that you want to convert in the Glossary Name box, then press ENTER. Word converts the glossary file and then stores it in a file in the same location as your original Word for MS-DOS glossary file. The file is stored with the same name as your glossary file but with a .CVT extension. When exiting Word for MS-DOS, choose No when asked to save changes to the 60CONVRT.GLY, 55CONVRT.GLY, or 50CONVRT.GLY file.

5. Start Word for Windows.

6. From the File menu, choose New.

7. From the Use Template list, select MSWORD, and then choose the OK button.

8. From the File menu, choose Open and then specify the location and name of the file with the .CVT extension. To list files with a .CVT extension, type *.cvt in the File Name box, and then press ENTER.

9. Word for Windows asks if you want the glossary entries to be available globally to all documents or only to documents based on the template. Select the appropriate option, and then choose the OK button.

   If you choose to make the entries available only to a specific template, the macro asks you for a template filename. Type a new name, or type or select an existing template name, and then choose the OK button. Word prompts you to supply document summary information. Choose OK, and your Word for MS-DOS glossaries are transferred to the Word for Windows template you specified.