Using Templates Supplied with Word 1.x and 2.x in Word 6.0

The information in this article applies to:

• Microsoft Word for Windows, version 6.0 -------------------------------------------------------------------

SUMMARY

This article contains information on using templates supplied with Word versions 1.x and 2.x for Windows in Word version 6.0 for Windows. It lists the result of converting each Word 1.x or 2.x template (see the "Results of Word 1.x Template Conversion" or "Results of Word 2.x Template Conversion" sections below). This article also includes special instructions about converting the Word 2.x MEMO2.DOT file and its corresponding MEMO2.INI file.

You can convert most of the templates supplied with Word 1.x and 2.x for use with Word 6.0, with a few exceptions, which are noted below. In some cases, new Word 6.0 features or the modified WordBasic language render Word 2.x templates obsolete or less efficient.

WARNING: ANY USE BY YOU OF THE CODE PROVIDED IN THIS ARTICLE IS AT YOUR OWN RISK. Microsoft provides this macro code "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose.

Microsoft does not support the modification of macros supplied with Word for Windows.

MORE INFORMATION

USING WORD 2.X TEMPLATES

To use templates supplied with Word 2.x in Word 6.0, perform the following steps (see the next section for additional instructions about converting the Word 2.x MEMO2.DOT template):

1. In Word 6.0, choose Open from the File menu.

2. Select the Word 2.x template you want to use in Word 6.0 and then choose OK.

3. From the File menu, choose Save. Choose the Yes button when Word displays the following message:

         The file <Template Name>.DOT is a Word version 2.0 for Windows
         document. Do you want to overwrite it with Word version 6.0 for
         Windows format?
   

   Then choose the Yes button when this second message appears:

         Word converted the macros in this template so that they are
         compatible with Word version 6.0. Before saving the template,
         would you like to save a backup copy of the original template
         called <Template Name>.OLD?
   

   Note: As a routine precautionary measure, Microsoft suggests that you copy these backup files to a floppy disk for safekeeping.

4. Move the converted templates to the Word 6.0 <WINWORD>\TEMPLATE subdirectory (where <WINWORD> is the name of your Word 6.0 for Windows program directory; for example, C:\WINWORD\TEMPLATE).

5. If Word version 6.0 was installed over 2.0, "WordBasic Err = 64 Bad Filename" may appear when closing any file, if the NORMAL.DOT from 2.0 has been converted to 6.0 format. Renaming NORMAL.DOT (and WINWORD.OPT) will eliminate the error message.

Using the Word 2.x MEMO2.DOT Template in Word 6.0

Both Word 2.x and 6.0 supply a template named MEMO2.DOT, so you need to rename the Word 2.x MEMO2.DOT and MEMO2.INI files before you open them in Word 6.0 using the preceding instructions. Both files must have the same filename, as shown in the example below:

   Word 2.x Filename          Word 6.0 Filename
   -----------------          -----------------

   MEMO2.DOT                  MYMEMOS.DOT
   MEMO2.INI                  MYMEMOS.INI

   Note: The MEMO2.INI file does not exist unless you created
   a memo distribution list in Word 2.x. You should place the
   .INI and .DOT files for Word 6.0 in the \WINWORD\TEMPLATE
   subdirectory.

RESULTS OF WORD 2.x TEMPLATE CONVERSION

IMPORTANT: Microsoft recommends that you discard obsolete templates to avoid unpredictable results. Microsoft does not guarantee the functionality of Word 2.x templates in Word 6.0.

ARTICLE2.DOT

Template macro does not run, and the following WordBasic error message occurs:

   WordBasic ERR=537: Unable to run macro specified

 Sub MAIN
 ToolsMacro .Name = "SetPreferences", .Show = 3, .Run
 ToolsMacro .Name = "Configure", .Show = 3,  .Run
 MsgBox "You may begin your article at the insertion point.", \
  "Article Manuscript", 64
 End Sub

DATAFILE.DOT

Obsolete. You should use the Word 6.0 Mail Merge Helper instead; it is faster and more efficient. The DATAFILE toolbar created by this template is only visible in Word 6.0 if you select the Word For Windows 2.0 toolbar in the View Toolbars dialog box.

DISSERT2.DOT

Same functionality as in Word 2.x. You may need to modify paragraph formatting and spacing settings. The Insert Title Page, Insert Dissertation Part, Insert Table of Contents, Insert Chapter Start, Insert Appendix, and Insert Bibliography commands display the following WordBasic error message due to changes in the Word 6.0 WordBasic macro language:

   WordBasic ERR=123: Undefined Dialog Record Field

FAX.DOT

Same functionality as in Word 2.x. However, this template is obsolete because it has been replaced by the Fax Wizard and two Word 6.0 fax templates.

LETTER TEMPLATES

Same functionality as in Word 2.x. However, the letter templates (LETBLOCK.DOT, LETMDSEM.DOT, LETMODBK.DOT, and LETPERSN.DOT) are obsolete because they have been replaced with the Letter Wizard and numerous Word 6.0 templates.

Word 6.0 converts glossary entries to AutoText entries if you use the steps listed at the beginning of this article to open the Word 2.x template. As with Word 2.x, these AutoText entries only work when you use them in conjunction with the letter template macros because they contain pipe characters (|) in place of paragraph marks.

The following problems occur when you use the letter templates in Word 6.0:

• When you choose Create Mailing Label from the Format menu, the following error message occurs:

        ERR = 124: Unknown Command, Subroutine or Function
  

• When you choose Set Letter Options from the Format menu, the following error messages occur:

        ERR = 123: Undefined Dialog Record Field
  

        -and-
  

        Word Cannot Find the Requested Bookmark
  

• When you choose Set Letter Options from the Format menu, "Undefined" may display next to the Salutation button in the These Are The Current Settings area.
• "Error Bookmark not Defined" messages appear in the new document initially, then Word replaces the bookmarks with fields.
• When you use the LETBLOCK template from Word 6, from the File menu, the Options button is not available. This is true even after you save the template in Word 6 format.

MAILLABL.DOT

This template is obsolete. It produces the following WordBasic error message, regardless of the document settings:

   ERR = 1042: Setting you chose for the Left and Right Margins,
   Column Spacing, or Paragraph are too large for the page width
   in some sections.

MEMO2.DOT

Same functionality as in Word 2.x. You must rename the MEMO2.DOT and MEMO2.INI files before you open them in Word 6.0. For instructions, see the "Using the Word 2.x MEMO2.DOT Template in Word 6.0" section above in this article.

The following problems occur when you use the Word 2.x MEMO2.DOT in Word 6.0:

• When you choose Set Memo Options from the Format menu, choose the Memo Title button, and then choose the Default button, the template positions the Memo Title test at the left margin.
• When you choose Address Memo from the Format menu, choose the Copy List button, and then choose the Replace With New Names button, the template does not replace the names correctly.
• When you choose Close from the File menu, the following error message occurs:

        ERR = 64 Bad Filename
  

MSWORD.DOT

The template is obsolete.

NEWMACRO.DOT

The template is obsolete.

OVERHEAD.DOT

Same functionality as in Word 2.x.

PRESS.DOT

When you use the Change Contact Information command, the template attempts to add an AutoText entry named Contact. This action produces an invalid AutoText entry.

You can initially insert contact information, but you cannot then change the contact information in the Format Update Press Release dialog box. If you change this information, the template does not insert the changes in your document.

PROPOSAL.DOT

The same functionality as in Word 2.x.

REPLAND.DOT

The same functionality as in Word 2.x.

REPSIDE.DOT

The same functionality as in Word 2.x.

REPSTAND.DOT

The same functionality as in Word 2.x.

TERM2.DOT

The same basic functionality as in Word 2.x. However, the following error message occurs when you run the Insert Title Page, Insert Chapter Start, or Insert Bibliography commands:

   WordBasic ERR = 123: Undefined Dialog Record Field

USING WORD 1.x TEMPLATES

To use the templates supplied with Word 1.x with Word 6.0, you must convert the Word 1.x templates to Word 2.x format by opening and saving them in Word 2.x. If you open a Word 1.x template directly in Word 6.0, the following message displays and the template may be unusable in Word 6.0:

   Word is opening a Word version 1.x for Windows template. Macros
   from Word 1.x for Windows can not be converted and will be lost
   if this file is saved in Word 6.0 for Windows format.