PPT: Adding the Present It Tool to Word

• Microsoft PowerPoint for Windows, versions 4.0c
• Microsoft PowerPoint for Macintosh, version 4.0
• Microsoft PowerPoint for Windows 95, versions 7.0
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0

SUMMARY

The instructions for adding the Present It tool to Microsoft Word are not found in the PowerPoint Readme Help files for PowerPoint versions 4.0 or 4.0a. The file was updated in version 4.0c to include this information. The Readme Help information for PowerPoint 4.0c, which applies to all versions of PowerPoint and Word, is as follows.

README HELP

Adding the Present It tool to Microsoft Word

The Present It tool runs the "PresentIt" macro, which exports the outline information in the current Word document into Microsoft PowerPoint.

The macro can be found in either the convert.dot template (version 6.0) or the Present.dot template (version 6.0a) or the Present7.dot (version 7.0).

You can use the Organizer dialog box in Word to add the PresentIt macro to your Normal (global) template:

1. Make sure that the template file has been installed (it may be in either the Macros, Startup, or Template directory). If you cannot find the file, you should consult the Word Help files and documentation for instructions on how to install the template (or contact Microsoft Word support).

2. In Word, choose the Macro command from the Tools menu.

3. Select the Organizer button in the Macro dialog.

4. In the Macros tab of the Organizer dialog select one of the Close File buttons (it should change to an Open File button).

5. Click the new Open File button and locate and open the appropriate template file. When the file is open, one or more macros will be listed.

6. Select the macro named "PresentIt" (without the quotation marks).

7. Click the Copy button to copy the macro to your Normal.dot (Global Template).

8. Click Close to exit the Organizer dialog.

1. From the View menu, choose Toolbars.

2. In the Toolbars box, select Microsoft so an X appears in the check box next to it. Choose OK.

3. From the Tools menu, choose Customize.

4. Select the Toolbars tab.

5. In the Categories box, select Macros.

6. In the Macros box, select PresentIt.

7. Drag the "PresentIt" macro name from the list of available macros and drop it on the Microsoft toolbar (notice that the mouse pointer changes to a gray-outlined square). When you drop the macro, the Custom Button dialog box opens.

8. In the Custom Button dialog box, select the Present It button (the Present It button is the seventh button in the fourth row), and then choose the Assign button. You should now see the PowerPoint button on the Microsoft toolbar.

9. In the Tools Customize dialog box, select Normal.dot from the Save Changes In list, then choose the Close button.

MORE INFORMATION

For more information about the Present It tool, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE-ID: Q112093
   TITLE     : Word 6.0a Patch Supplies but Does Not Install PRESENT.DOT

   ARTICLE-ID: Q105765
   TITLE     : Macros in the CONVERT, LAYOUT, TABLES, and MACRO60
               Templates