To specify security attributes on a printer-by-printer basis, use the Security tab in the Printer Properties dialog box. The most efficient way to establish security attributes is to assign permission levels to different user groups. For example, you could give all nonadministrative users in a department the Print level of permission and all managers Full Control permission.
The following table summarizes printer security permissions.
Table 7.4 Printer Security - User Permissions
Type of permission | Level of access |
Full Control | Enables complete access and administrative control. |
Manage Documents | Enables a person to change the status of any print job submitted by any user. Does not permit control of the printer status. |
Allows user to send print jobs to the printer and to control pause, resume, or delete for his or her own jobs. | |
No Access | Explicitly denies access to a specific printer. |
The installation-default printer permissions are different for Windows NT Server and Windows NT Workstation computers. By default, the following print permissions are assigned on a Windows NT Workstation computer:
1. Click Start, and then point to Settings.
2. Click Printers
3. Click to select the printer whose settings you want to change.
4. Click Properties on the File menu.
5. Click the Security tab.
6. Click Permissions.
7. Click to select the group whose permission you want to change, and then select the permission level from the Type Of Access dropdown list.
To add a group, click the Add button. To remove a group, select it, and then click the Remove button.
8. Click OK in each dialog box.