A P P E N D I X    A Appendixes Microsoft Office Resource Kit

Microsoft Office Resource Kit Tools and Utilities Previous

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In This Appendix
Client Installation Tools
PowerPoint Converters
Word Converters
Documentation
General Tools
Tools for Extracting and Copying Files from Office Floppy Disks
World Wide Web and Intranet Tools

This appendix describes the contents of the Microsoft Office Resource Kit Tools and Utilities CD. Included on the Tools and Utilities CD are a variety of software tools, converters, utilities, and sample files to assist you in supporting users, using Office fully within your organization, and maintaining Office 97 for Windows and Office 98 for the Macintosh along with previous versions of Office.

Note    Except where otherwise noted, you can use Microsoft Word version 6.0 or later or Microsoft Excel version 5.0 or later to view the Word and Excel documents included with the Office Resource Kit Tools and Utilities.

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Client Installation Tools

  Client installation tools include the following Windows tools:

  • Network Installation Wizard, for customizing and automating the installation of Office 97 on a network

  • Package definition files (PDFs) for the Microsoft Systems Management Server, which allows you to support client workstations from a remote computer

  • System Policy Editor and Office 97 policy templates

For more information about using these tools, see Chapter 6, "Customizing Client Installations" and Chapter 7, "Customizing and Optimizing Microsoft Office."

Network Installation Wizard Version 2.1

The Network Installation Wizard version 2.1 allows you to modify Setup information files to create a customized network installation of Office. If you install Office in batch mode (without user interaction), Setup installs the software using the default values you specify with the Network Installation Wizard. If users install Office in interactive mode, the values you set with the Network Installation Wizard are presented as the default choices during installation.

To install the Network Installation Wizard

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Niw folder, double­click Setupniw.exe and follow the instructions.

For more information about using the Network Installation Wizard, see Chapter 6, "Customizing Client Installations."

Package Definition Files

The sample package definition files (PDFs) can be used by the Systems Management Server to install Office or Office applications remotely. Included are the PDFs for Office 97, Standard Edition and Professional Edition, as well as PDFs for Microsoft Access, Excel, Microsoft Outlook, Microsoft PowerPoint, and Word standalone editions. Also included is the PDF for Clip Gallery, which is located on the Office CD.

To install the Package Definition Files

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. Copy the PDF for the application you want to install from the Tools\PDF folder to a network or your hard disk.

The following table shows the PDF that corresponds to each Microsoft application.

This Microsoft application Uses this PDF
Office 97 Professional Off97pro.pdf
Office 97 Standard Off97std.pdf
Word 97Word97.pdf
Excel 97Excel97.pdf
PowerPoint 97 Pptsms.pdf
Outlook 97Outl97.pdf
Access 97Acc97.pdf
Clip Gallery Clipart.pdf

Note   If you are using load leveling in Systems Management Server version 1.2, you must copy two additional files from the Tools\PDF folder on the Tools and Utilities CD: Ofs97_01.ico and Msapps32.pdf.

For information about using the sample PDFs, see the Readme.doc file in the Tools\PDF folder on the Tools and Utilities CD. This document contains comprehensive information about installing Office 97 and Office 97 Service Release 1 using Microsoft Systems Management Server version 1.2.

System Policy Editor and Office 97 Policy Templates

In Windows 95 and Windows NT Workstation version 4.0, you can use the System Policy Editor to configure client computers from a central location by creating a single system policy file that resides on a server. When users log on to the network, client computers use the system policy file to modify local copies of the Windows registry. You can update the system policy file at any time.

The System Policy Editor that comes with Office 97 has been updated from previous versions and is the same as the System Policy Editor provided with the Windows NT Resource Kit. It is recommended that you upgrade your System Policy Editor if you have a previous version. For more information about the System Policy Editor, see the Microsoft Windows 95 Resource Kit or the Microsoft Windows NT Server 4.0 Resource Kit and Microsoft Windows NT Workstation 4.0 Resource Kit.

You can install the System Policy Editor or just the Office 97 policy templates. Because the System Policy Editor is a Windows application, you must install it through Control Panel.

To install the System Policy Editor and Office 97 policy templates from the Tools and Utilities CD

  1. In Control Panel, double­click the Add/Remove Programs icon.

  2. Click the Windows Setup tab.

  3. Click Have Disk.

  4. In the Copy manufacturer's files from box, type drive:\Policy where drive is the drive letter for the Tools and Utilities CD, and then click OK.

  5. Under Components, select the System Policy Editor check box to install the System Policy Editor program (Poledit.exe) and related files.

  6. Select the Office 97 Templates for Windows 95 check box to install the Office policy templates for Windows 95.

    – or –

    Select the Office 97 Templates for Windows NT 4.0 check box to install the Office policy templates for Windows NT Workstation 4.0.

  7. Click Install.

Tip   If the latest System Policy Editor is already installed on your computer, you can copy the Office policy templates from the Policies folder on the Tools and Utilities CD directly to your computer instead of installing them.

The following table lists the Office policy templates included on the Tools and Utilities CD.

Office 97 templates for Windows 95 Office 97 templates for Windows NT 4.0
Off97w95.admOff97nt4.adm
Access97.admAccess97.adm
Outlk97.admOutlk97.adm
Query97.admQuery97.adm

For more information about using system policies with Office 97, see Chapter 7, "Customizing and Optimizing Microsoft Office." For a list of policies that can be set with the Office 97 policy templates, see Appendix C, "Registry Keys and Values."

Zero Administration Kit Information

The Zero Administration Kit (ZAK) training modules Implementing the Zero Administration Kit for Windows NT Workstation 4.0 and Implementing the Zero Administration Kit for Windows 95 are self­paced, HTML­based courses. These courses provide you with the knowledge and skills necessary to install and configure the ZAK for the Microsoft Windows NT Workstation 4.0 and Microsoft Windows 95 operating systems. They are intended for support professionals who are experienced in setting up, configuring, administering, and supporting Windows NT­based networks.

The objective of these courses is to give you the understanding needed to set up a central distribution point for the ZAK, Windows NT Workstation or Windows 95, and Microsoft Office 97 files; configure a Zero Administration Kit client for AppStation and TaskStation modes; use system policies to customize a user's desktop and restrict access to the local file system; and perform an unattended installation of Windows NT Workstation or Windows 95 and Office 97 to ZAK clients.

Important   You must have a Web browser installed on your computer to view Implementing the Zero Administration Kit for Windows NT Workstation 4.0 or Implementing the Zero Administration Kit for Windows 95.

To install the ZAK training modules

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. Open the Tools\Zak folder.

  3. To view Implementing the Zero Administration Kit for Windows NT Workstation 4.0, double­click Zak979.exe and follow the instructions.

    – or –

    To view Implementing the Zero Administration Kit for Windows 95, double-click Zak980.exe and follow the instructions.

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PowerPoint Converters

   PowerPoint 97 for Windows can open presentations created in PowerPoint versions 3.0 – 97 and can save presentations directly in PowerPoint 3.0 – 97 format. If you are converting many files to PowerPoint 97 format, you can use the PowerPoint 97 batch converter. If your workgroup is running a mixture of versions, PowerPoint 4.0 users can use the PowerPoint 97 translator to read PowerPoint 97 presentations.

For more information about PowerPoint 97 and translators, see "Running Multiple Versions of Microsoft PowerPoint" in Chapter 22, "Supporting Multiple Versions of Microsoft Office." If you are converting from a previous version of PowerPoint, see Chapter 14, "Upgrading from Previous Versions of Microsoft PowerPoint."

PowerPoint 97 Translator for PowerPoint 4.0

If your organization is upgrading gradually to PowerPoint 97, some users may have to share documents with users of PowerPoint 4.0. The PowerPoint 97 Translator for PowerPoint 4.0 allows PowerPoint 4.0 users to read PowerPoint 97 presentations.

To install the PowerPoint 97 translator for PowerPoint 4.0

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the PowerPt\Win4to97 folder, double­click on PP8trans.exe and follow the instructions.

Not all PowerPoint 97 features are fully supported by PowerPoint 4.0. For more information, see the Readme file that is installed with the translator.

PowerPoint 97 Batch Converter

PowerPoint 97 automatically converts a presentation from a previous version when you open the file and then save it in PowerPoint 97 format. However, converting presentations one at a time can be tedious if your organization is switching to PowerPoint 97 and you have a large number of presentations in PowerPoint 3.0, 4.0, or 95 format. The PowerPoint 97 batch converter can convert a large number of presentations at once to PowerPoint 97 format.

   To install the PowerPoint 97 batch converter for PowerPoint 3.0 – 95

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Powerpt\BatchCvt folder, double­click Setup.exe and follow the instructions.

For information about how to use the batch converter, see the Readme file in the Powerpt\BatchCvt folder on the Tools and Utilities CD.

PowerPoint Viewer 97

The Microsoft PowerPoint Viewer 97 allows people who use Microsoft PowerPoint to share their presentations with users who do not have PowerPoint. This product also allows users who wish to post full fidelity PowerPoint presentations on the Internet to expand their online audience to people who might not have PowerPoint. The PowerPoint Viewer allows users who do not have Microsoft PowerPoint for Windows to view and print PowerPoint presentations, but it does not allow them to edit PowerPoint presentations. The PowerPoint Viewer 97 is a standalone, 32-bit executable program that runs only under Windows 95 or the Windows NT operating system. For more information about PowerPoint viewers, see "Sharing Presentations Across Operating Systems and Versions" in Chapter 22, "Supporting Multiple Versions of Microsoft Office."

To install the PowerPoint Viewer 97

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Powerpt\Viewer97 folder, double­click Ppview97.exe and follow the instructions.

    – or –

    Copy the file to a network or your hard disk and run it from there.

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Word Converters

With the help of converters, Word 97 (Windows) and Word 98 (Macintosh) recognize the file formats of many common word processing, spreadsheet, and database programs. When you open these types of documents in Word, Word automatically converts them to Word 97 or 98 format, preserving much of the original content and formatting. You can also save Word documents in other file formats and preserve as much formatting as the other application can support. Likewise, when you open a document from a previous version of Word, Word automatically converts the document to Word 97 or 98 format.

For more information about converting other file formats to Word 97 or 98, see Chapter 21, "Switching to Microsoft Word." If you are converting from a previous version of Word, see Chapter 15, "Upgrading from Previous Versions of Microsoft Word."

Word 6.0/95 Binary Converter for Word 97

  If your organization is upgrading gradually to Word 97, some users may have to share documents with users of Word for Windows 6.0 or 95. The Word 6.0/95 Binary Converter for Word 97 allows users of Word 97 to save documents in true Word 6.0/95 format. Not all Word 97 features are fully supported by Word 6.0 or 95. For more information, see "Saving Word 97 Documents in Word 6.0/95 Format" in Chapter 15, "Upgrading from Previous Versions of Microsoft Word."

To install the Word 6.0/95 Binary Converter

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Word\Convert folder, double­click Wrd6ex32.exe and follow the instructions.

    – or –

    Copy the file to a network or your hard disk and run it from there.

Word 97 Converter for Word 6.0 or 95

  If your organization is upgrading gradually to Word 97, some users may have to share documents with users of Word for Windows 6.0 or 95. The Word 97 converter allows users of Word for Windows 6.0 or 95 to read Word 97 files. Not all Word 97 features are fully supported by Word 6.0 or 95. For more information, see "Opening Word 97 Documents in Word 6.0 or 95" in Chapter 15, "Upgrading from Previous Versions of Microsoft Word." The document Wrd97cnv.doc, installed with the converter, also describes features that are not supported when a Word 97 document is converted to Word 6.0 or 95 format.

To install the converter for Word 6.0 or 95

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Word\Convert folder, double­click Wrd97cnv.exe and follow the instructions.

    – or –

    Copy the file to a network or your hard disk and run it from there.

Word 97 – 98 Import Converter for Word 6.0 and 5.x Limitations

  The Word 97­98 Import Converter for Word 5.x and 6.0 is included in Office 98 for the Macintosh (in the Value Pack:Text Converters folder), and is also available on the Microsoft Web site. Not all Word 98 features are supported in Word 5.x and 6.0 for the Macintosh. When opening Word 98 documents in Word 5.x or 6.0, some data or formatting may be lost. The document 6imp98.doc describes in detail the conversion issues that may arise.

To view the Word 98 Import Limitations document

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Word:Convert folder, double­click 6imp98.doc to open it in Word.

    – or –

    Copy the file to a network or your hard disk and run it from there.

Converter for Word for MS­DOS 3.x – 6.0

  The Word for MS­DOS 3.x – 6.0 converter is a text converter that allows you to open files created in Word for MS­DOS 3.x – 6.0 directly in Word 97. You can also save files from Word 97 in Word for MS­DOS 3.x – 6.0 format using this converter. All data and formatting created in Word for MS­DOS 3.x – 6.0 is fully supported in Word 97. For more information, see "Upgrading from Word 5.x or 6.0 for MS­DOS" in Chapter 15, "Upgrading from Previous Versions of Microsoft Word."

To install the converter for Word for MS­DOS 3.x – 6.0

  1. If Word is running, close it.

  2. Insert the Tools and Utilities CD into the appropriate drive.

  3. In the Word\Convert folder, copy Doswrd32.cnv to the Program Files\Common Files\Microsoft Shared\Textconv folder on your computer.

  4. Restart Word.

  5. To properly register the converter so that it can be used by Word, open a Word for MS­DOS document or another file that is in a format other than the Word native .doc format — for example, any text file.

After the converter is properly installed and registered, the new file format appears in the Files of type box in the Open dialog box and the Save as type box in the Save As dialog box.

Additional Word Converters

  The Office Resource Kit Tools and Utilities include the following additional file format converters and other Word 97 conversion tools.

Converter for DisplayWrite, MultiMate, and RFT­DCA

The Word converter for DisplayWrite, MultiMate, and RFT­DCA is a text converter that converts DisplayWrite and MultiMate documents previously saved in RFT­DCA format to Word 97 format. It also converts any other documents saved in RFT­DCA format to Word 97 format and converts Word 97 files to RFT­DCA format.

To install the converter for DisplayWrite, MultiMate, and RFT­DCA

  1. If Word is running, close it.

  2. Insert the Tools and Utilities CD into the appropriate drive.

  3. In the Word\Convert folder, copy Rftdca32.cnv to the Program Files\Common Files\Microsoft Shared\Textconv folder on your computer.

  4. Restart Word.

  5. To properly register the converter so that it can be used by Word, open an RFT­DCA document or another file that is in a format other than the Word native .doc format — for example, any text file.

After the converter is properly installed and registered, the new file format appears in the Files of type box in the Open dialog box and the Save as type box in the Save As dialog box.

Converter for Lotus Ami Pro

The Word converter for Lotus Ami Pro is a text converter that converts documents from Ami Pro versions 3.0 and 3.01 to Word 97 format. It also converts Word 97 documents to Ami Pro 3.0 and 3.01 formats.

To install the converter for Lotus Ami Pro

  1. If Word is running, close it.

  2. Insert the Tools and Utilities CD into the appropriate drive.

  3. In the Word\Convert folder, copy Ami332.cnv to the Program Files\Common Files\Microsoft Shared\Textconv folder on your computer.

  4. Restart Word.

  5. To properly register the converter so it can be used by Word, open an Ami Pro document or another file that is in a format other than the Word native .doc format — for example, any text file.

After the converter is properly installed and registered, the new file format appears in the Files of type box in the Open dialog box and the Save as type box in the Save As dialog box.

Converter for Microsoft Windows Write

The Word converter for Windows Write converts documents from Windows Write version 3.0 or 3.1 to Word 97 format. It also converts Word 97 documents to Windows Write 3.0 or 3.1 format.

Tip   After converting a Windows Write 3.0 or 3.1 document to Word 97 format and then back again, it may appear that objects were lost in the conversion. If this happens, repaginate the final document in Windows Write; the objects should reappear.

To install the converter for Windows Write

  1. If Word is running, close it.

  2. Insert the Tools and Utilities CD into the appropriate drive.

  3. In the Word\Convert folder, copy Write32.cnv to the Program Files\Common Files\Microsoft Shared\Textconv folder on your computer.

  4. Restart Word.

  5. To properly register the converter so that it can be used by Word, open a Windows Write document or another file that is in a format other than the Word native .doc format — for example, any text file.

After the converter is properly installed and registered, the new file format appears in the Files of type box in the Open dialog box and the Save as type box in the Save As dialog box.

Conversion Fonts for WordPerfect

Converters for WordPerfect for Windows 5.x or 6.x documents are installed automatically when you choose the Typical installation during Setup. However, if WordPerfect 6.x for Windows is not installed on your computer, the WordPerfect 5.x and 6.x converters cannot render the original WordPerfect fonts. In this case, you can install conversion fonts. The converters for WordPerfect map characters from the WordPerfect character sets to the conversion fonts.

The conversion fonts include five TrueType fonts to improve conversion of characters from the WordPerfect 5.x and 6.x character sets. The following table lists WordPerfect character sets and the corresponding fonts.

This WordPerfect character set Corresponds to this font In this file
GreekGreek Symbols Greksymb.ttf
Iconic SymbolsIconic Symbols Extension Iconsyex.ttf
Math/ScientificMath Extension Mathext.ttf
MultinationalMultinational Extension Multiext.ttf
TypographicTypographic Extension Typoext.ttf

To install the conversion fonts for WordPerfect

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Word\Fonts folder, copy all the files to the Windows\Fonts or WinNT\Fonts folder on your computer.

Converter for WordStar

The Word converter for WordStar converts documents from WordStar for MS­DOS versions 3.3 – 7.0 and WordStar for Windows versions 1.0 – 2.0 to Word 97 format. It also converts Word 97 documents to WordStar 4.0 or 7.0 for MS­DOS format.

To install the converter for WordStar

  1. If Word is running, close it.

  2. Insert the Tools and Utilities CD into the appropriate drive.

  3. In the Word\Convert folder, copy Wrdstr32.cnv to the Program Files\Common Files\Microsoft Shared\Textconv folder on your computer.

  4. Restart Word.

  5. To properly register the converter so that it can be used by Word, open a WordStar document or another file that is in a format other than the Word native .doc format — for example, any text file.

After the converter is properly installed and registered, the new file format appears in the Files of type box in the Open dialog box and the Save as type box in the Save As dialog box.

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Documentation

Documentation on the Tools and Utilities CD includes the Office Resource Kit in HTML format, the Microsoft Technical Support Help File for Office, and other informative documents to aid you in supporting Office users.

The Office Resource Kit

The online Office Resource Kit contains the complete content of the printed book. The content is HTML­based, and each chapter of the book appears in an HTML file. You can view the online Office Resource Kit directly from the Tools and Utilities CD, or you can copy it to a network or hard disk and view it from there.

Important   You must have a Web browser installed on your computer to view the online Office Resource Kit.

To view the online Office Resource Kit

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document\Office\Ork folder, double­click the Office Resource Kit home page, Default.htm.

    – or –

    Copy the entire \Office\Ork folder structure to a network or your hard disk and view Default.htm from there.

Note   Because of the structure of the hyperlinks within the online Office Resource Kit, do not change the folder structure of Office\Ork and its subfolders. Doing so breaks the hyperlinks.

The Microsoft Project 98 Resource Kit

The online Microsoft Project 98 Resource Kit contains detailed information about deploying and using Microsoft Project 98 in a networked environment. The content is HTML­based, and each chapter of the book appears in an HTML file. You can view the online Microsoft Project 98 Resource Kit directly from the Tools and Utilities CD, or you can copy it to a network or hard disk and view it from there.

Important   You must have a Web browser installed on your computer to view the online Microsoft Project 98 Resource Kit.

To view the online Microsoft Project 98 Resource Kit

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document\Proj98\Prk folder, double­click the Microsoft Project 98 Resource Kit home page, Default.htm.

    – or –

    Copy the entire \Proj98\Prk folder structure to a network or your hard disk and view Default.htm from there.

Note   Because of the structure of the hyperlinks within the online Microsoft Project 98 Resource Kit, do not change the folder structure of Proj98\Prk and its subfolders. Doing so breaks the hyperlinks.

Advanced Documentation

  Advanced documentation includes a variety of documents that explain how to alter Office 97 Setup or configuration. The instructions in these documents require knowledge of advanced features, such as the Network Installation Wizard or Setup table file (STF) syntax, and are intended for users familiar with these features.

These advanced documents are described in the following table.

Advanced document Description
AcWizard.docExplains how to install the Access wizards on users' computers when they run Setup from a network installation point. Requires knowledge of STF syntax.
Assistnt.docExplains how to install the Office Assistants on users' computers when they run Setup from a network installation point. Requires knowledge of STF syntax.
Bookshlf.docExplains how to install Microsoft Bookshelf Basics files manually on a network installation point, and then give users access to these files when they install Office from the network. Requires knowledge of STF syntax.
Clipart.docExplains how users can install clip art files on their computers when they run Setup from a network installation point. Requires knowledge of the Network Installation Wizard.
Noutlook.docExplains how to prevent users from installing Outlook when they install Office from a network installation point. Requires knowledge of STF syntax.
StrtMenu.docExplains how users who install Office from a network installation point can run Office 97 shortcuts from the Start menu by pointing to Programs and then pointing to Microsoft Office, instead of pointing to Programs. Requires knowledge of STF syntax.
Upgrade.docExplains how to upgrade multiple users using the same computer from Office 95 to Office 97 if the Start menu is included in User Profiles. Requires knowledge of system policies.
Valupack.docExplains how to give users a ValuPack folder on their desktop when they install Office from a network installation point. This folder contains the self­extracting executable files that include utilities from the Value Pack on the Office CD. Requires knowledge of the Network Installation Wizard.

To view the advanced documentation

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document folder, double­click the document you want to view.

    – or –

    Copy the document to a network or your hard disk and view it from there.

For information about the Network Installation Wizard and STF files, see Chapter 6, "Customizing Client Installations," and Appendix B, "Setup Command­Line Options and File Formats."

Find Fast Stop Word List

  The Find Fast utility in Office 97 helps make it easier to find Office documents on local or network drives. Find Fast does this by indexing the words contained in your documents. Some words, such as and, of, and or, occur frequently in most documents. Because these words are of little value as search words, Find Fast does not index them. Words that are not indexed are referred to as stop words.

The file Stopword.doc is a complete list of all the stop words for all languages supported by Office. Find Fast uses only the words in your language as stop words. For example, the French word sur is in the stop word list but is not considered a stop word when used in a language other than French.

To view the Find Fast stop word list

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Lists folder, double­click Stopword.doc.

    – or –

    Copy the file to a network or your hard disk, and view it from there.

For more information about Find Fast, see Chapter 26, "Finding Microsoft Office Documents on the Network."

Informational Workbooks for Windows

  Informational workbooks for Office 97 for Windows list items such as all of the files installed by Office 97, all of the registry keys created, all of the font files installed, and so on. These lists assist you by telling you whether a particular key or file on a user's computer is installed by Office.

These informational workbooks are described in the following table.

Informational workbook Description
Complete.xlsLists the files installed when you choose the Custom installation during Setup and select all the files. It also lists the size of each file and the name of the folder where the file is installed.
Fonts.xlsLists all the font files installed by Office 97. It also lists the name of the folder where the files are installed.
Network.xlsLists the files installed when you choose the Run from Network Server installation during Setup. It also lists the size of each file and the name of the folder where the file is installed.
Regkey.xlsLists all of the registry keys that are created, changed, or deleted when installing Office 97. This workbook includes examples of the values to which these keys may be set. These are not default values and may differ depending on the hardware and software configuration of your computer.
Runfrmcd.xlsLists the files installed when you choose the Run from CD installation during Setup. It also lists the size of each file and the name of the folder where the file is installed.
Sr1diff.xlsLists the Office 97 files that are changed in the SR­1 Enterprise Update, and the Office 97 files affected by the SR­1 patch.
Typical.xlsLists the files installed when you choose the Typical installation during Setup. It also lists the size of each file and the name of the folder where the file is installed.
Userlist.xlsLists each Office 97 file that contains user information, a description of the file, any registry keys or system policies pertaining to the file, and any default values for the registry keys.

To view the informational workbooks

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Lists folder, double­click the workbook you want to view.

    – or –

    Copy the workbook to a network or your hard disk and view it from there.

Informational Workbook for the Macintosh

  The informational workbook for Office 98 for the Macintosh, Macoff98.xls, lists items such as all of the files installed by Office 98, and files not removed by the Microsoft Office Installer.

To view the informational workbook

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Lists folder, double­click Macoff98.xls.

    – or –

    Copy the workbook to a network or your hard disk and view it from there.

Microsoft Technical Support Documents

  The Microsoft Technical Support documents contain answers to many common questions about installing and configuring Office 97. The articles were produced by Microsoft support engineers and provide information for both users and administrators.

These technical support documents are described in the following table.

Technical support document Description
Top10.docIncludes the top 10 issues to consider to ensure a proper Setup of Office 97.
Toolbar.docDiscusses the Office Shortcut Bar in question­and­answer format.
Binder.docDiscusses Office Binder in question­and­answer format.
Wiz.docDiscusses the Upgrade Wizard in question­and­answer format. For more information about the Upgrade Wizard, see Chapter 9, "Troubleshooting Installation."

To view Microsoft Technical Support documents

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Support folder, double­click the support document you want to view.

    – or –

    Copy the document to a network or your hard disk and view it from there.

Microsoft Technical Support Help File

  The Microsoft Technical Support Help File contains articles produced by Microsoft support engineers and covers many new features in Office 97. The Microsoft Technical Support Help file is a standard Windows Help file.

To view the Microsoft Technical Support Help file

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Support folder, double­click Ork97.hlp.

    – or –

    Copy the files Ork97.hlp and Ork97.cnt to a network or your hard disk and view the Help file from there.

Office Upgrade Wizard File List

  The Upgrade Wizard uses a list of files to determine which files should be deleted when cleaning up your hard disk. OffCln97.txt is a text file containing the list of old Office files for which the Office Upgrade Wizard searches. For more information about the Upgrade Wizard, see "Office Upgrade Wizard" later in this appendix.

To view the Office Upgrade Wizard file list

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Lists folder, double­click OffCln97.txt.

    – or –

    Copy the file to a network or your hard disk and view it from there.

Outlook Extension Configuration File Document

  The Outlook Extension Configuration File (ECF) document describes ECFs and explains how to use them with Outlook. Although Outlook recognizes, loads, and runs extensions that conform to specifications for Microsoft Exchange Client extensions, you can improve the performance of an extension and increase its functionality under Outlook by providing an ECF. Using an ECF, Outlook anticipates the contexts under which the extension needs to be loaded, what commands the extension contributes, the Outlook modules to which the extension applies, and so on. That way, Outlook can delay loading the extension until the extension is needed.

Important   You must have a Web browser installed on your computer to view the online ECF document.

To view the ECF document

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document\Outlook folder, double­click Ecf.htm.

    – or –

    Copy the Document\Outlook folder to a network or your hard disk and view the document from there.

PowerPoint AutoClipArt Concept List

The PowerPoint AutoClipArt concept list catalogs the AutoClipArt concepts that PowerPoint stores internally.

These concepts are used by the AutoClipArt command (PowerPoint Tools menu) to suggest clip art you can add to a presentation based on the text in the presentation. This feature searches the presentation for words that match keywords in the AutoClipArt concept list. If a match is found, AutoClipArt suggests one or more pieces of clip art that correspond to the matching keyword.

To view the AutoClipArt concept list

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Powerpt\Autoclip folder, double­click Autoclip.txt.

    – or –

    Copy the file to a network or your hard disk and view it from there.

Setup Simulator

  The Setup Simulator is a series of HTML pages that mimic the Office 97 Setup program. It includes simulation of these four Setup scenarios:

  • Installing Office from the Office CD

  • Adding or removing Office components from the Control Panel

  • Creating an administrative installation point on a server

  • Installing Office over the network from an administrative installation point

The Setup Simulator can help you become familiar with Setup before you install Office in your workgroup. It is especially helpful for network administrators who are helping users with the installation process.

Important   You must have a Web browser installed on your computer to view the Setup Simulator.

To run the Setup Simulator

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document\SimSetup folder, double­click Begin.htm.

    – or –

    Copy the Document\SimSetup folder to a network or your hard disk and then view Setup Simulator from there.

Word 97 How­to Documents

  The Word 97 how­to documents are examples of some of the most common Word questions answered by Microsoft Technical Support; these examples demonstrate how to accomplish a variety of tasks using Word 97 features. The articles were produced by Microsoft support engineers and provide information of interest to both users and administrators.

These how­to documents are described in the following table.

Word 97 How­to document Description
Frmfield.docDemonstrates how to use form fields. Form fields are locations in a document where users enter information.
Headfoot.docDemonstrates how to create headers and footers.
Lablgrph.docDemonstrates how to put graphics on multiple labels.
Mailmerg.docDemonstrates how to use the mail merge feature.
Modiftem.docDemonstrates how to create a new template or modify existing templates.
Styles.docDemonstrates how to define and use styles.

To view the Word 97 how­to documents

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Word\Tips folder, double­click the how­to document you want to view.

    – or –

    Copy the document to a network or your hard disk and view it from there.

Visual Basic Win32 API Declarations

  The text file Win32api.txt describes Win32 API declarations for Microsoft Visual Basic. For more information about using Win32 API declarations, see "Porting Your 16­bit Office­Based Solutions to 32­bit Office" in Chapter 10, "Upgrading from Previous Versions of Microsoft Office."

To view the Visual Basic Win32 API declarations document

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document\Vba folder, double­click Win32api.txt.

    – or –

    Copy the file to a network or your hard disk and view it from there.

Information on Using Microsoft Office 97 in a Global Environment

  The Tools and Utilities CD includes a document that answers the most common questions about supporting Office in multilingual environments.

To view the Office 97 Global Environment document

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document folder, double­click Global.doc.

    – or –

    Copy the file to a network or your hard disk and view it from there.

Importing and Exporting Files with Outlook Express

  The document Oeimport.doc describes how to use the importing and exporting tools included with Outlook Express for the Macintosh. For more information about switching to Outlook Express, see "Switching to Outlook Express" in Chapter 19, "Switching to Microsoft Outlook."

To view the Switching to Outlook Express document

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Document folder, double­click Oeimport.doc.

    – or –

    Copy the file to a network or your hard disk and view it from there.

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General Tools

In the general tools category, the Tools and Utilities CD provides a variety of administrative utilities.

Gallery Location Tools

  The gallery location tools allow you to specify where Excel and Microsoft Graph look for custom chart gallery files. This tool is useful in organizations that have standardized on a set of chart templates. An administrator can create a custom chart gallery containing custom templates and place the gallery on a server. Users can then run the Excel Gallery Location tool or the Graph Gallery Location tool, specifying the server location.

To run the Excel Gallery Location tool

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Gallery folder, double­click XLGalLoc.exe.

    – or –

    Copy the file to a network or your hard disk and run it from there.

Note   If you run this tool from the network or your hard disk, you must also have the file Vb40032.dll in your Windows\System folder. If you do not have this DLL, copy Tools\Gallery\Vb40032.dll from the Tools and Utilities CD to your Windows\System folder.

To run the Graph Gallery Location tool

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Gallery folder, double­click GrGalLoc.exe.

    – or –

    Copy the file to a network or your hard disk and run it from there.

Note   If you run this tool from the network or your hard disk, you must also have the file Vb40032.dll in your Windows\System folder. If you do not have this DLL, copy Tools\Gallery\Vb40032.dll from the Tools and Utilities CD to your Windows\System folder.

Microsoft Excel 97 File Recovery Macro

  Sometimes Excel 97 is able to open a file but does not work properly with it. This may be caused by corruption in formats, formulas, values, or code. If you can open such a workbook, you can use the Excel 97 File Recovery Macro to recreate worksheets, XLM macro sheets, and module sheets in a new workbook.

This macro also creates a log file so that you can see which items caused problems while transferring to the new workbook. If the File Recovery Macro fails, you can use the last entry in the log file to determine what caused the problem and recreate the workbook without that item. For information about Excel macros and add­ins, see Chapter 36, "Microsoft Excel Architecture."

To install the Excel 97 File Recovery Macro

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Excel\Recover folder, copy Cleaner.xla to the Program Files\Microsoft Office\Office\Library folder on your computer.

  3. On the Excel Tools menu, click Add­Ins.

  4. In the Add­Ins available box, click Workbook recreator.

To use the File Recovery Macro, make the workbook you want to clean the active workbook; then click Recreate active workbook (Tools menu). For more information, see Readme.doc in the Excel\Recover folder on the Tools and Utilities CD.

Outlook 97 Profiles

  Outlook is a Windows messaging application that requires a Windows messaging profile. Profiles detail user electronic mail (e­mail) settings and services, and are usually configured by double­clicking the Mail and Fax icon in Control Panel.

When a user starts Outlook on a computer without a Windows messaging profile, Outlook automatically creates a profile. Administrators can modify the default profile settings by customizing the Outlook.prf file before installing Outlook, or after installing but before the user starts Outlook for the first time.

For more information about profiles, see the Outlook 97 profiles document on the Tools and Utilities CD.

To view the Outlook 97 profiles document

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Outlook\Profiles folder, double­click Profiles.doc.

    – or –

    Copy the file to a network or your hard disk and view it from there.

The default profile for Outlook 97, Outlook.prf, creates a profile with Personal Folders and Outlook Address Book. To change the default profile that Outlook creates, replace the Outlook.prf file with an alternative version.

The alternative profiles provided on the Tools and Utilities CD are:

  • Exchange.prf

    Creates a profile with Exchange Server and Outlook Address Book. To use this profile, you need to know the name of an Exchange Server in your organization.

  • None.prf

    Causes Outlook to run the Inbox Setup Wizard instead, which allows users to select profile services.

To install and use the Outlook 97 profiles

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Outlook\Profiles folder, copy Exchange.prf or None.prf to the Windows folder on your computer.

  3. If you are using Exchange.prf, open it in a text editor (such as Notepad), find the line HomeServer = in the [Service2] section, and set it to the name of an Exchange Server in your organization.

  4. In the Windows folder on your computer, delete Outlook.prf.

  5. Rename Exchange.prf or None.prf to Outlook.prf.

You can also install an alternative Outlook 97 profile on a network installation point so that users who install Office from the network can use the new profile.

To install and use the Outlook 97 profiles on a network installation point

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Outlook\Profiles folder, copy Exchange.prf or None.prf to the Office folder on the network installation point.

  3. If you are using Exchange.prf, open it in a text editor (such as Notepad), find the line HomeServer = in the [Service2] section, and set it to the name of an Exchange Server in your organization.

  4. In the Office folder on the network installation point, delete Outlook.prf.

  5. Rename Exchange.prf or None.prf to Outlook.prf.

Office 97 Deployment Planner

  Chapter 3, "Deployment Guide for Microsoft Office," provides an overview of the primary phases in a typical deployment of Office 97. If you have Microsoft Project, you can use the Office 97 Deployment Planner to help guide you through the process of creating your custom Office 97 installation plan.

Important   You must have Microsoft Project installed on your computer to run the Office Deployment Planner.

  World Wide Web   To download a free trial version of Microsoft Project 98 for Windows, connect to the Microsoft Project home page at:

http://www.microsoft.com/project/

To run the Office 97 Deployment Planner

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Deploy folder, double­click Setup.exe.

    – or –

    Copy the Deploy folder to a network or your hard disk and run Setup.exe from there.

    The files are copied to your C:\Deploy folder.

  3. In your C:\Deploy folder, double­click Office97.mpt.

If you do not have Microsoft Project, you can view the steps in a workbook in Excel.

Important   You must have Excel installed on your computer to view the Deployment Planner workbook.

To view the Deployment Planner workbook

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Deploy folder, double­click Setup.exe.

    – or –

    Copy the Deploy folder to a network or your hard disk and run Setup.exe from there.

    The files are copied to your C:\Deploy folder.

  3. In your C:\Deploy folder, double­click Office97.xlt.

Office 97 Unbind Utilities

If your workgroup is upgrading gradually to Office 97, some users may have to share Office 97 binders with users of previous versions of Office or Office 98 for the Macintosh, neither of which can read binders created in Office 97. However, when you use the Office 97 Unbind Utilities to separate Office 97 binder files into their component files, the component files can be converted and then opened in Office 98 for the Macintosh, Office 95, and Office 4.x applications.

   To install and run the Unbind Utilities (Windows only)

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Unbind\Windows folder, copy Unbind.exe to a network or your hard disk.

  3. To run the utility, double­click Unbind.exe.

  Note    The Office 98 for the Macintosh Value Pack includes the Unbind Utility that separates Office 97 binders into their component files. You must install the Unbind Utility from the Office 98 Value Pack. For more information about the Value Pack, see "Installing Value Pack Components" in Chapter 4, "Installing Microsoft Office."

Office Upgrade Wizard

  If you install Office 97 on a computer that has a previous version of Office on it, there may be files and registry entries on your hard disk that can be removed. The Upgrade Wizard removes these files and frees space on your hard disk. You can run the utility in one of several modes to remove files that are not needed, remove all the files installed by previous versions of Office, or remove only those files that you specify.

The Office Upgrade Wizard searches only for files that originated from a previous version of Office or an Office application, and removes them only if you indicate that these applications are no longer used on your computer. The files can be removed either through a wizard interface that the end user runs or as an automatic batch process that is fully customizable by the system administrator. You can customize the Upgrade Wizard to remove files and registration entries at your discretion. For more information about the Upgrade Wizard, see Chapter 9, "Troubleshooting Installation."

To install and run the Upgrade Wizard

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Upgrader folder, double­click Offcln97.exe and follow the instructions.

    – or –

    Copy the Tools\Upgrader folder to a network or your hard disk and run the wizard from there.

SwitchForms for Outlook

  With the SwitchForms utility, you can easily switch between Exchange Client and Outlook. Although you can view the same e­mail folders in both applications, each application installs its own forms for composing and reading messages. If you need to run both Exchange Client and Outlook on the same system, use SwitchForms to reinstall the correct forms.

Note   The SwitchForms utility is not needed with the version of Outlook 97 included in the Office 97 Service Release 1 (SR-1). For more information about SR-1, see "Installing New Releases of Office" in Chapter 4, "Installing Microsoft Office."

The SwitchForms utility is intended for:

  • Help desk personnel who support and run both applications.

  • Exchange Server public folder application designers who need to test their applications under both Exchange Client and Outlook.

  • Systems professionals who run Exchange Client for production use but need to evaluate Outlook.

To install Outlook SwitchForms

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. Copy the Outlook\Switchfm folder to a network or your hard disk and double-click Regforms.exe from there.

Note   SwitchForms requires the form configuration files from Exchange Client, which are installed automatically by the Exchange Client Setup program. SwitchForms also requires the Outlook 97 form configuration files, which are not installed when you choose a Typical installation during Office Setup. To install these files, rerun Office Setup and click Add/Remove. Select the Outlook option, and then select the Visuals for Forms Design option.

Before you use Outlook SwitchForms, exit from Exchange Client or Outlook.

To use Outlook SwitchForms

  1. In the SwitchFm folder, double­click Regforms.exe.

  2. In the Install forms for box, select either Microsoft Exchange Client or Microsoft Outlook to indicate which application you are switching to.

  3. In the Search for form configuration files box, type the path for the form configuration files.

    You do not need to specify a full path. SwitchForms searches the folder you specify and all of its subfolders. By default, Exchange Client form configuration files are installed in C:\Windows\Forms\Configs. Outlook form configuration files are installed in C:\Program Files\Microsoft Office\Office\Forms.

You can also automate the use of SwitchForms.

To use SwitchForms automatically

  • On the Start menu, click Run and type regform.exe\exchange or regform.exe\outlook, depending on which application you are switching from.

Note   If you have Outlook or Exchange Client files running on your computer, you may receive errors when you run SwitchForms. To correct this problem, reboot your computer and run SwitchForms again. When SwitchForms has successfully completed, you will receive a message. If you do not receive the message, reboot your computer and run SwitchForms again.

Nickname for Outlook

  Outlook keeps a nickname list that is used by the automatic name checking feature in Outlook. The nickname list is automatically generated as you use Outlook. If the nickname list is corrupted, Outlook may not be able to identify recipients or may send the message to the wrong person. If this happens, you can use the Nickname utility to clean out the nickname list.

Before you run Nickname, exit from Outlook.

To run Nickname

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Outlook\Nickname folder, double­click Nickname.exe.

    – or –

    Copy the file to a network or your hard disk and run it from there.

  3. You can specify a nickname list that is not the default by listing it on the command line, for example:

    Nickname "c:\my files\outlook.nick"

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Tools for Extracting and Copying Files from Office Floppy Disks

  The Office 97 floppy disks use a compressed format called Distribution Media Format (DMF) that stores 1.68 MB of data on a standard 3.5­inch double­sided floppy disk. These compressed files are combined into a single large file called a cabinet (CAB) file. Because this reduces the sector gap on the floppy disk, standard tools such as Windows Explorer or the MS­DOS copy command do not work for copying files from these disks.

Occasionally, you may want to extract individual files from an Office floppy disk CAB file — for example, if a file is accidentally deleted. To extract individual files from the Office floppy disks, you must use either the Extract or Wextract program, both of which are included on the Tools and Utilities CD.

You can also use Extract to copy the contents of the Office floppy disks to a server so that users can run Office Setup over the network. For more information about installing Office from floppy disks, see "Installing Office from Floppy Disks" in Chapter 4, "Installing Microsoft Office."

CopyAll and CopyDisk

CopyAll and CopyDisk are MS­DOS batch files you can use to automate the task of copying Office floppy disks. Use Copyall.bat to copy a number of disks; use Copydisk.bat to copy a single disk. CopyAll uses the CopyDisk utility for each disk.

CopyAll

Copyall.bat copies all the CAB files from a DMF floppy disk set to a destination folder. The CAB files are stored in a set of folders named Disk1 through DiskN, where N is the number of floppy disks in the disk set. The maximum number of disks handled by this batch file is 50.

The syntax for this command is

CopyAll path #disks

where path is the path to the destination folder on your hard disk or on a network server, and #disks is the number of floppy disks.

For example, to copy the CAB files from a 10­disk set to the X:\Install folder, type:

CopyAll x:\install 10

To install the CopyAll batch file

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Extract folder, copy Copydisk.bat and Copyall.bat to your hard disk.

CopyDisk

Copydisk.bat copies a CAB file from a DMF floppy disk to a destination folder. The CAB file is stored in a folder named DiskN, where N is the number of the floppy disk in the disk set.

The syntax for this command is:

CopyDisk path disk#

where path is the path to the destination folder on your hard disk or on a network server, and disk# is the floppy disk number.

For example, to copy the CAB file from Disk 4 to the X:\Install folder, type

CopyDisk x:\install 4

To install the CopyDisk batch file

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Extract folder, copy Copydisk.bat to your hard disk.

You can also use CopyAll and CopyDisk to copy the contents of the Office floppy disks to a server so that users can run Office Setup over the network. For more information about installing Office from floppy disks, see "Installing Office from Floppy Disks" in Chapter 4, "Installing Microsoft Office."

To use CopyAll and CopyDisk to create an Office installation folder on a network server

  1. Create a folder on the server to store the installation files.

  2. Insert the Tools and Utilities CD into the appropriate drive.

  3. Copy Copyall.bat and Copydisk.bat from the Tools\Extract folder to the folder you created in Step 1.

  4. Switch to the folder you created in Step 1, and at the command prompt type

    Copyall folder #disks

    where folder is the folder you created, and #disks is the number of floppy disks to copy.

  5. Insert a new disk when CopyAll prompts you.

    A folder named Disks is created, and the contents of the floppy disks are copied to subfolders named Disks\Disk1, Disks\Disk2, and so forth.

  6. Make the Disks folder available to users.

    Users can connect to the Disks folder on the server and run Disk1\Setup.exe to install Office. Setup automatically looks in the correct subfolders (Disk2, Disk3, and so on) for the Office files.

Extract Utility

You can use the Extract utility to extract individual files from the Office floppy disks. You can also use Extract to copy the contents of the Office floppy disks to a server so that users can run Setup over the network.

If you want to use a Windows utility to extract files, see "Wextract Utility" later in this appendix. The Extract program runs under MS­DOS. The syntax for this command is shown in the following examples:

Extract [/y] [/a] [/d | /e] [/l dir] cabinet [filename]

Extract [/y] source [newname]

Extract [/y] /c source destination

Extract /?

At the command prompt, type Extract followed by one or more of the command­line options shown in the following table.

Command­line option Description
cabinetCAB file (contains two or more files).
FilenameName of the file to extract from the CAB file. You can use wildcards and multiple file names (separated by blanks).
SourceCompressed file that is not contained in a CAB file.
destinationLocation to which to copy the uncompressed file.
newnameNew file name for the extracted file. If you do not supply a new file name, the original file name is used.
/a Processes all CAB files. Follows CAB chain starting in the first CAB specified.
/c Copies source file from DMF disk to destination.
/d Displays CAB file directory. If used with filename, it displays the file without extracting it.
/e Extracts all files.
/l dir Specifies location to store extracted files. (The default is the current directory.)
/y Overwrites an existing file without prompting.
/? Displays a list of options.

For example, to list all files in the file Disk1.cab, type

Extract /d a:\disk1.cab

To list all EXE files in Disk1.cab, type

Extract /d a:\disk1.cab *.exe

To extract a file named Any.exe from Disk1.cab and copy it to the current folder, type

Extract A:\Files.cab Any.exe

Note   If the file spans more than one disk, Extract prompts you to enter the second disk.

To extract Any.exe from Disk1.cab and copy it to C:\Office, type

Extract A:\Files.cab /l C:\Office Any.exe

To install Extract

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Extract folder, copy Extract.exe to your hard disk.

Wextract Utility

You can use Wextract, like the Extract utility described earlier, to extract individual files from a CAB file. Wextract runs on Windows 95 and Windows NT Workstation 3.51 or later. Unlike Extract, however, Wextract cannot copy an entire CAB file from the floppy disk to a folder.

To install Wextract

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Extract folder, copy Wextra32.exe (the 32­bit Wextract executable file) and Wextra32.hlp to your hard disk.

To run Wextract

  1. Double­click Wextra32.exe.

  2. On the File menu, click Open Cabinet.

  3. In the Open dialog box, select the CAB file on the floppy disk.

  4. In the Wextract window, select the file or files you want to extract.

  5. On the Edit menu, click Extract.

  6. Enter the destination folder and click OK.

    Wextract decompresses the selected files and copies them to the destination folder.

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World Wide Web and Intranet Tools

Web tools include utilities that improve the compatibility of Office 97 with your organization's intranet or with the Web.

Microsoft Excel 97 Web Connectivity Kit

   The Excel 97 Web Connectivity Kit was created for Internet and intranet administrators, authors, and Excel users. The Kit provides detailed information about using Excel 97 with the Internet or an intranet. Topics include hyperlinks, Web queries, and HTML extensions. Hyperlinks allow you to connect directly from a workbook to a URL. Web queries allow you to copy data from a Web server directly into Excel. HTML enhancements give HTML tables Excel functionality (such as PivotTables) when you import them into Excel.

The Excel 97 Web Connectivity Kit consists of the document WebCnKit.doc and associated sample files. Open WebCnKit.doc in Word 97 to view or print it, and then follow the instructions in WebCnKit.doc to use the sample files. To learn about the sample files included in the Web Connectivity Kit, read the appendix in WebCnKit.doc.

Important   You must have Excel 97 and Word 97 installed on your computer to use the Excel 97 Web Connectivity Kit.

To install the Excel 97 Web Connectivity Kit

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Connect folder, copy Webcnkit.exe to a network or your hard disk.

  3. Double­click Webcnkit.exe.

    Webcnkit.exe is a self­extracting file.

Office MIME Type Information for Netscape Web Servers

  If you are using Netscape Web servers, such as the Netscape Commerce and Fast Track Web servers, you may need to edit the Mime.types files on your Web server to include Office file extension mappings. Rather than record Multipurpose Internet Mail Extensions (MIME) content type and corresponding file extension mappings in the Windows registry, these Web server programs record this information in the Mime.types files. Editing the Mime.types files ensures that Netscape Web servers properly deliver Office documents to Web browsers.

For information about Office MIME types and Netscape Web servers, see "Netscape Web Server Support" in Chapter 24, "Integrating Microsoft Office with Your Intranet."

To update your Mime.types files

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Tools\Lists folder, open Mime.txt in a text editor (such as Notepad).

  3. Using the file searching capabilities of Windows NT Server or some other search method, locate all copies of Mime.types on your Web server.

  4. Create a backup of each copy of Mime.types and store the backups in a safe location.

  5. Open Mime.types in a text editor (such as Notepad).

  6. Paste the content of Mime.txt into Mime.types adjacent to the other file extension mappings.

  7. Repeat Steps 5 and 6 for all copies of Mime.types on your Web server.

PowerPoint Animation Player

  The PowerPoint Animation Player allows you to view PowerPoint animated Web pages in a Web browser whether or not PowerPoint is installed on your computer. The PowerPoint Animation Player runs under Windows 95 or Windows NT Workstation 3.51 or later.

To view PowerPoint Animation files in your Web browser, you need Microsoft Internet Explorer version 3.0 or Netscape Navigator version 2.0 or later. You can run PowerPoint animation files from Microsoft Internet Explorer version 1.0 or 2.0 and Netscape Navigator version 1.2 or later, but the presentations are displayed full screen and not within the browser window.

To install the PowerPoint Animation Player

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Powerpt\Player95 folder, double­click Axplayer.exe and follow the instructions.

   World Wide Web   The PowerPoint Animation Player is also available on the Web. When you save a PowerPoint presentation as an HTML document, a hyperlink to the Animation Player location is automatically saved with the document. When users open the document containing PowerPoint animations on the Web, they can also download the Animation Player. For the latest information, connect to the PowerPoint Animation Player site at:

http://www.microsoft.com/powerpoint/internet/player/

PowerPoint 95 Animation Publisher

  The PowerPoint Animation Publisher, an add­in for PowerPoint 95, allows PowerPoint 95 to compress animated PowerPoint presentations before you post them on a server, making downloading and viewing the animations much faster.

For information about saving PowerPoint animations, see "Using Microsoft PowerPoint Animation Player for ActiveX" in Chapter 25, "Web Support in Microsoft Office Applications."

To install the PowerPoint Animation Publisher

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Powerpt\Player95 folder, double­click Axpub.exe and follow the instructions.

Note   In PowerPoint 97, the Animation Publisher functionality is built in, so PowerPoint 97 users do not need to install the Animation Publisher to compress PowerPoint animations. Instead, users click Save as HTML (File menu) and then click the Export as PowerPoint Animation option.

PowerPoint 95 Internet Assistant

  The Internet Assistant for PowerPoint 95 is an add­in that provides PowerPoint 95 users with the ability to convert design templates, clip art images, digitized photographs, textures, and formatted text in their PowerPoint slides into rich HTML pages for publishing on the Web. These presentations can be viewed by anyone using one of the popular Web browsers.

Use the Internet Assistant to convert a presentation into a set of HTML documents, ready for publishing on the Web. The Assistant creates two versions of each slide: a text version, which downloads faster and is useful for Web browsers that cannot display graphics; and a graphics version, which maintains the color scheme and appearance of the original presentation. By using interactive settings to define hyperlinks, you can go from one slide to another or to a related Web page. Advanced users can customize the text and graphics template (TLP) files so that PowerPoint produces HTML pages that match the other Web pages for your organization.

To install the PowerPoint Internet Assistant

  1. Insert the Tools and Utilities CD into the appropriate drive.

  2. In the Powerpt\Intera95 folder, copy Pptia.exe to your hard disk.

  3. Double­click Pptia.exe.

    Pptia.exe is a self­extracting file that copies files to your computer but does not install the Internet Assistant.

  4. To install the Internet Assistant, see Readme.txt, which is included in the files copied by Pptia.exe.

Note   In PowerPoint 97, the Internet Assistant functionality is built in, so PowerPoint 97 users do not need to install the Internet Assistant to export presentations to HTML. Instead, users click Save as HTML (File menu) and follow the instructions in the wizard. For more information about saving presentations in HTML, see "Saving Presentations as HTML Documents" in Chapter 25, "Web Support in Microsoft Office Applications."

Word Internet Lookup Template

  The Word Internet Lookup template enables Word 97 for Windows users to search the Internet for a word or short phrase from within Word (assuming the client has a properly registered browser and Internet access). The Lookup template also enables the searching of Web Find Fast indexes on your intranet. For more information about the Lookup template, see "Using the Look Up Command to Search the Internet" in Chapter 25, "Web Support in Microsoft Office Applications."

To install the Word Internet Lookup template

  1. If Word is running, close it.

  2. Insert the Tools and Utilities CD into the appropriate drive.

  3. In the Tools\Lookup folder, copy Ilookup.dot to the Program Files\Microsoft Office\Office\Startup folder on your hard disk.

  4. Restart Word.

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