Using the Find Library Title Dialog Box

Using the Microsoft Outlook LitCrit form, you can submit a critique about any item, even an item not in the FmLib database. The LitCrit application treats critiques about items in the database differently than other critiques. For this reason, LitCrit asks you for the title of the item you're reviewing. It does this with the Find Library Title dialog box, using the following procedure.

At this point, you have started Microsoft Outlook, opened the LitCrit public folder, and clicked New Critique on the Outlook Actions menu. The Find Library Title dialog box is displayed automatically or from the Add Critique to Library dialog box.

Find Library Title dialog box

To use the Find Library Title dialog box

  1. If you are reviewing a title that you know is in the FmLib database, you'll probably want your critique to be accessible from the CML application. In this case, enter the item's title (it can contain the wildcard *), select its media type or accept the default All media type, and optionally type the first and last names of one or more of its authors. Then click Find Now and go to step 2.

    If you are reviewing a title that is not in the FmLib database or don't care whether your critique is accessible from the CML, click OK or Cancel to exit the Find Library Title dialog box and go to Adding a New Critique in Outlook. The difference between choosing OK and Cancel is that OK copies the content of the title and authors fields to the LitCrit Outlook form; Cancel simply closes the dialog box.

  2. LitCrit verifies that you have entered a title in the Find Library Title dialog box. If you clicked Find Now before entering a title, you see a message box that has an OK button and the text, "Type the title of the item you want to critique."

    Clicking OK closes this message box and returns you to the Find Library Title dialog box, where the cursor is now positioned in the Title text box; go back to step 1. If you clicked Find Now after entering a title, the FmLib title table is searched for records with matching titles, authors, and media types. (Administrators can use the application setting MaxFindResults to set the number of titles that are displayed as a result of this search in the extended Find Library Title dialog box.)

  3. If no matches are found in the title table search, the text "There are no items to show in this view." appears and the status bar shows "0 files found". Return to step 1 to begin a new search, or click OK or Cancel to exit the Find Library Title dialog box.

    If at least one match is found in the title table search, the MaxFindResults element from the FmLib Settings table is checked. If the number of matches found does not exceed the MaxFindResults value, the found records are displayed in the extended Find Library Title dialog box. An important piece of information displayed here is whether you have reviewed each title in the list. To do this, the SQL Server™ borrower table is searched and the borrower# retrieved using your alias. The SQL Server Critique table is searched for a previously submitted critique for this title (bib#), reviewed by you (using your borrower#).

    If the number of matches found in the title table exceeds the MaxFindResults value, only MaxFindResults title records are displayed in the extended Find Library Title dialog box and the matches in excess of MaxFindResults do not appear. To increase the chance of displaying all the titles that match your search criteria, make your search criteria as specific as possible. An icon indicates that you have already submitted a critique for a title and the text of the entry tells whether the critique is approved (black text) or in the approval process (dimmed text).

  4. If the title of the item you're reviewing is not shown, you will want to exit without choosing a title; click Cancel or OK to return to step 1. You can also reselect the media type, retype the title and author information, and click Find Now again.

    If the title of the item you're reviewing is shown, choose it by double-clicking its row in the bottom part of the extended Find Library Title dialog box. An icon in the first column indicates that you have already submitted a critique for this title. When you double-click an entry that displays an icon the critique# is copied to a hidden critique# field on the form; otherwise the title's bib# is copied to a hidden bib# field on the form.

  5. (Note: At this point the Outlook LitCrit critique form has not yet been displayed.) If a critique record is not found, a blank LitCrit critique form is displayed; go to Adding a New Critique in Outlook. If a critique record is found, you will edit your old critique; go to Editing an Existing Critique in Outlook. If you have already submitted a critique for this library item but it has not yet been reviewed by a library administrator, you cannot submit another critique for the item at this time. For this reason, the rows for items you have reviewed are displayed in the extended Find Library Title dialog box as unavailable (dimmed), and clicking them does nothing.
  6. LitCrit verifies that you have entered a title in the Find Library Title dialog box. If you clicked Find Now before entering a title, you see a message box containing an OK button and the text, "Type the title of the item you want to critique."

    Clicking OK closes this message box and returns you to the Find Library Title dialog box, where the cursor is now positioned in the Title text box. If you clicked OK in the Find Library Title dialog box after entering a title, your media, author, and title information is saved. This information is copied onto a blank LitCrit form, which is now opened; go to Adding a New Critique in Outlook.

Note  The Find Library Title dialog box was later renamed to Choose Title dialog box.