Administrators use this form to obtain a list of an individual's group memberships. They can then use the form to associate additional groups with individuals or to remove an individual's association with a group.
Administrators obtain this form by selecting a name from the Class List on the Group Form and clicking View Membership. When the form loads, the left pane contains a list of the groups that exist in the Eval database. There are two list boxes (implemented with HTML SELECT controls) in the right pane. The Current list box lists the groups to which the individual currently belongs. It retrieves this list from the PersonGroup table in the Eval database. Administrators delete individuals from groups by selecting one or more groups. When an administrator clicks Submit Changes, changes are made to the appropriate tables.
The New list box is populated when an administrator clicks available groups in the left pane. You can double-click items to remove them. Clicking Submit Changes records the information in the database.
At the bottom of the form, three option buttons allow administrators to specify the Person Type—whether a person belongs to a group as an individual, an evaluator, or an auditor.
Auditors, evaluators, and individuals can view a read-only version of this form by clicking View Group Memberships on the User Information form.
The following illustration shows an administrator's view of the Group Membership form.
Administrators, evaluators, individuals, and auditors have the following default access to the Group Membership form.
| Role | Access |
|---|---|
| Administrator | Read/write. Administrators can use this form to add, change, and delete group memberships. |
| Evaluator | Read-only. Evaluators can use this form to view the groups to which an individual belongs. |
| Individual | Read-only. Individuals can use this form to view the groups to which they belong. |
| Auditor | Read-only. Auditors can use this form to view the groups to which an individual belongs. |
The following table lists the description text in the topmost frame of the Group Membership form. Description text varies depending on the role of the viewer.
| Role | Description text |
|---|---|
| Administrator | Use this form to assign a person to groups and remove a person from groups. Choose a person type for each new membership. |
| Evaluator | Use this form to view current group memberships for an individual. |
| Individual | Use this form to view your current group memberships. |
| Auditor | Use this form to view current group memberships for an individual. |