To access the PT Admin application, users must meet one requirement: they must have Microsoft® Windows NT® or Windows® 2000 user accounts with read/write privileges on the Eval database. The PT Admin application does not require information about these users in advance—their access level is sufficient. Any number of administrators can exist. Creating a Windows NT group, of which all PT Admin application users are members, simplifies administration but is not required.
All administrators have the same level of access to the PT application. After a user has read/write privileges or becomes a member of a group with read/write privileges on the Eval database, that user can access all form views (Activity, Activity Type, Group, Group Membership, Location, and User Information) and can add, change, and delete data that appears on these forms. In other words, the PT Admin application has no restrictions to data based on a user's identity; all administrators can access all performance tracking information that does not relate to individuals' scores and progress. The following topics contain additional information about how the PT Admin application logs on to the Eval database:
To further ensure users' privacy, the User form view, in which the administrator maintains personal information about users, has a check box next to each data field to indicate whether the user wants to share that piece of information. For further information on this form view, see User Information Form and User Form View.