There are several ways to reduce system traffic and increase system efficiency when you replicate public folders.
Maintaining Commonality in Replica Lists One way to increase replication efficiency is to maintain commonality in replica lists when you create folders. This reduces traffic on the system because public folders are replicated more efficiently. Changes are aggregated for distribution to other servers on the basis of commonality in the replica list.
For example, if you have a set of similar public folders that contain information on department budgets, make sure that all folders have the same replication list. Follow this procedure if you want subfolder to inherit the replica list from the parent folder:
Using Views Instead of New Folders for Similar Content As the number of folders you have on your system increases, so do the time and resources needed to replicate the folder hierarchy. To avoid this situation, create a single folder with different views for displaying information.
For example, instead of creating a folder for each employee in your department, you can create a single folder and designate the name of each employee as a field in that folder. That way, you can sort by employee name when you want to see information about that employee.
Dedicating Servers for Specific Purposes By creating servers that each deal with a specific application, task, or function, you can increase system efficiency. For example, use one server to handle only the BBS folders and another folder to handle only Microsoft Outlook free and busy information. When you do so, be careful not to overcentralize. This causes every user of a particular application to access the same server. Instead, widely used data, such as Microsoft Outlook free and busy information, should be distributed to multiple servers.