Built-in modules contain predetermined function and design settings, and they require only the services of a public folder to become an instant collaboration. Collaboration applications can be created using one of the built-in modules available in Microsoft Outlook. For example, if you need an application to track individuals or companies, you can use the Contacts module to take advantage of the built-in views and fields.
Creating an application using one of the built-in modules does not require a developer's expertise. The Outlook Forms Designer and Microsoft Visual Basic Scripting Edition (VBScript) are available for more complex applications.
The following paragraphs describe the built-in modules.
Calendar Module When a Calendar module is copied to or created in a public folder, users can share, post, and update schedules for activities such as training classes, sporting events, and company functions. For example, product launch milestones such as trade shows, product ship dates, or press tours can be posted to a Calendar folder for group viewing.
Tasks Module When a Tasks module is copied to or created in a public folder, team members can share a common task list that displays who is responsible for a task and the status of the task. For example, a project manager can create a public Tasks folder that team members can update when tasks are completed or significant progress is made. This provides the product manager with up-to-date information on the status of a project.
Contacts Module When a Contacts module is copied to or created in a public folder, users can add to, update, and share a list of contacts. For example, the sales department can share a list of leads, or the entire company can share a list of vendor contacts.
Journal Module When a Journal module is copied to or created in a public folder, users can log and track information such as the amount of time an individual spends on a particular task, on a project, or with a specific customer. You can set the Journal to automatically log and store Office documents, contact calls, e-mail, and other communications.
Notes Module The Notes module, shared or used privately, is the graphical interface equivalent of self-stick notes. As with the other built-in modules, copying or creating this module in a public folder allows users shared access to it. The color and category can be customized for easy retrieval, and the note can be forwarded as a message.