The following tools are useful for maintaining distribution lists.
Forms- or Web-based Distribution List Update Utility In many large organizations, the number of distribution lists often rivals that of the number of mailboxes. It is imperative that the messaging services department provide leadership in this area. There should be an easy to use, low administrator intervention method for modifying and creating distribution lists.
Distribution List Membership Display Utility A command-prompt utility gives you a quick way to view the membership of a distribution list so you don't have to use the Administrator program.
"Standard" Distribution List Build Utility Many organizations maintain generic distribution lists such as "Everyone," "Accounting - All," and "Corporate Campus." It can be very useful to have a tool that builds distribution lists based on user attributes, such as location or building name. This tool would keep your generic distribution lists in a state of high integrity. This is important when blanket messages are sent out by executives. To be successful in this automatic DL build arena, you must ensure that your directory contains the most accurate information for your users. Otherwise, you may have users on lists to which they do not and should not belong.
Distribution List Update Utility A good distribution list update tool will offload a significant amount of your messaging system support burden.