Using Multiple Microsoft Exchange Profiles

The Microsoft Exchange client maintains one or more separate profiles for each user. A profile contains default settings for how messages are delivered to and from a mailbox. Individual users create a profile when they run the Inbox Setup wizard for the first time. Other profiles can be added after running the wizard. The process of creating a profile is invisible to all but advanced users or network administrators.

With Microsoft Exchange profiles, several users, each with an individual set of preferences, can share the same computer to send and receive mail. A single user can also switch between profiles, for example, between one for the office and one for a remote site. If a user is connected to multiple service providers, a profile securely stores any required passwords, allowing the user to log on to multiple mail systems with one password.

The following illustration shows four profiles for three people sharing the same computer. One person has two profiles — one for use on the road and one for the office.

To add a profile in the Microsoft Exchange client

  1. In Control Panel, click the Mail And Fax icon, and then click Show Profiles.
  2. In the Microsoft Exchange Profiles dialog box, click Add. This starts the Inbox Setup wizard, which leads you through the steps for creating a profile.

Users who share a computer, or who have multiple profiles, can select the profile to use when starting Windows 95.

To choose which profile to use at startup

  1. From the Tools menu in the Microsoft Exchange client, click Options.

  2. In General properties, click the option named Prompt For A Profile To Be Used if you want to choose a profile each time you start Microsoft Exchange.
  3. Click the option named Always Use This Profile if you want to specify a default profile.

    Note To switch between profiles when running Microsoft Exchange, you must quit Microsoft Exchange and then choose a new profile when restarting.

  4. Specify where you want the workgroup postoffice to be located, and then Click Next.
  5. In the Administrator Account Details dialog box, type information about the postoffice administrator, including name and mailbox name, and a password to restrict administration of the postoffice to the administrator. Click Next to finish creating the postoffice.

Important Create only one postoffice for your workgroup, or your users will not be able to send mail to each other.

The Microsoft Workgroup Postoffice Admin wizard also allows you to manage the postoffice in the following ways:

The workgroup postoffice manager library, WGPOADMN.DLL, is the software component that supports administrative functions such as adding or deleting users and changing passwords.

To administer a postoffice

  1. In Control Panel, click the Microsoft Mail Postoffice icon, and then click Administer An Existing Workgroup Postoffice.
  2. In the space provided, type the password assigned to the administrator during setup of the postoffice, and then click Next.
  3. To add users to your postoffice, click Add User. To change user information, such as a telephone number or a password, select a name from the list box, and then click Details.

To allow users within a workgroup to access the Microsoft Mail workgroup postoffice, you must share the directory where the postoffice resides. You can share the directory through Windows Explorer in the same way you share other resources.

To share a Microsoft Mail workgroup postoffice

  1. In Windows Explorer, right-click the folder for your workgroup postoffice.
  2. From the File menu, click Properties, and then click the Sharing tab.
  3. In the Sharing folder, click Shared As and verify the name of the postoffice in the Share Name field. You can also add a comment in the Comment field. Other people will see the comment when they look at a list of computers on the network.
  4. Under Access Type in the Sharing folder, be sure to click Full Access if you want all users in your workgroup to access the postoffice.

    – Or –

    To restrict access to the postoffice by requiring a password, click Depends On Password, and then type a password in the Full-Access Password field.

For information about user-level security, see Chapter 14, "Security."

When you configure Microsoft Mail using the Inbox Setup wizard, the wizard prompts you for a password. You can then specify whether the Microsoft Exchange client should save the password and automatically enter it when you start mail. This means that someone else using your computer can access your mail. You can change your mailbox password and require that Microsoft Mail ask for your password each time you log on to Windows 95.

To change your mailbox password in the Microsoft Exchange client

  1. From the Tools menu, point to Microsoft Mail Tools, and then click Change Mailbox Password.
  2. In the Change Mailbox Password dialog box, type the old and new passwords, and then verify the new password. Then click OK.

Note The proceding procedure is for users to change their mailbox passwords on the built-in Microsoft Mail workgroup postoffice. If you are using the Microsoft Exchange client with another electronic mail system, the exact procedure will vary.

To require that Microsoft Mail prompt you for a password

  1. In Control Panel, double-click the Mail And Fax icon.
  2. In Services properties, double-click Microsoft Mail.
  3. In Microsoft Mail properties, click the Logon tab.
  4. In the Logon dialog box, make sure the option named When Logging On, Automatically Enter Password is cleared.