XCLN: Viewing Calendar Information In a Public Folder
ID: Q187844
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The information in this article applies to:
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Microsoft Outlook Windows NT client, versions 8.02, 8.03, 8.5
SUMMARY
To view calendar information in a public folder, you can create a link to
the calendar from the public folder.
For example, if you have a lot of conference rooms set up with mailboxes,
and you would like for your users to be able to view the calendar
information for a conference room without having to go into Meeting
Planner, you can create a link to view the calendar contents.
MORE INFORMATION
To create a link to a calendar and place the link in a public folder, do
the following:
- Open a new mail message. Make sure the window is not maximized, so that
you can see the client in the background.
- Click the calendar. While holding the mouse button down, hover the mouse
pointer over the mail message on the task bar. After a few seconds, the
mail message will become the active window. Continue holding the mouse
button down, move the mouse pointer into the mail message window, and
then release the mouse button. A link file will appear as an attachment
in the mail message.
NOTE: You must click on the calendar that appears in the Folder List, not
the Outlook Bar.
- If you need to rename the file, right-click the link file, and click
Properties. Change the Label text, and click OK.
- Click the link file and drag it into the public folder of your choice.
- In the client, the user must give permissions on his or her calendar to the other users that need to view the calendar. This can be done by right-clicking on the calendar and choosing Properties. On the Permissions tab, add the specific user or group with the level of permissions you want.
NOTE: The public folder must not have been created to hold appointments.
Repeat this procedure for each calendar you want to view from the public
folder.
To view the calendar information, double click the Calendar item in the
public folder.
Additional query words:
Keywords : XCLN
Version : WINDOWS:8.02,8.03,8.5
Platform : WINDOWS
Issue type : kbhowto
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