ACC2000: Using Visual Basic Code to Collate and Print Two Reports

• Microsoft Access 2000

SUMMARY

This article describes a method that you can use to collate and print two reports. This method alternates two reports between the DoCmd.SelectObject and DoCmd.PrintOut Visual Basic methods. Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/

http://www.microsoft.com/support/supportnet/overview/overview.asp

MORE INFORMATION

At times, you may want to print page 1 of one report and then collate that page with page 1 of another report. Opening the reports and printing each page individually requires the underlying query to run each time. An alternative method is to incorporate both reports in a main/sub report.

To collate and print two reports and to test the results, follow these steps:

1. Open the Northwind.mdb or the NorthwindCS.adp sample database.



2. Create a new module and type the following:




'***********************************
'Declarations section of the module
'***********************************
Option Explicit
'*********************************************************************
'NumPages is the number of pages in the largest report. If one report
'has fewer pages, the DoCmd.PrintOut statement for the smaller report
'runs correctly, and no additional pages are printed.
'*********************************************************************
Function CollateReports(NumPages, Rpt1 As String, Rpt2 As String)
    Dim MyPageNum As Integer

    'Set the page number loop and alternate printing the report pages.
    For MyPageNum = 1 To NumPages
        'NumPages is the number of pages to print.
        DoCmd.SelectObject acReport, Rpt1, True
        DoCmd.PrintOut acPages, MyPageNum, MyPageNum
        DoCmd.SelectObject acReport, Rpt2, True
        DoCmd.PrintOut acPages, MyPageNum, MyPageNum
    Next MyPageNum
End Function 

3. To test the results, type the following line in the Immediate window, and then press ENTER:




? CollateReports(1, "Sales by Category", "Sales Totals by Amount") 

Note that Microsoft Access prints one page from each report.

REFERENCES

For more information about the SelectObject method, click Microsoft Visual Basic Help on the Help menu, type SelectObject method in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

For more information about the PrintOut method, click Microsoft Visual Basic Help on the Help menu, type PrintOut method in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words:

Keywords : kbprint kbdta AccCon PtrOpt
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbinfo