XL: How to Sum a Range of Cells Based on a Number Format

• Microsoft Excel 98 Macintosh Edition
• Microsoft Excel 97 for Windows
• Microsoft Excel for Windows 95, versions 7.0, 7.0a
• Microsoft Excel for Windows, versions 5.0, 5.0c
• Microsoft Excel for the Macintosh, versions 5.0, 5.0a
• Microsoft Excel for Windows NT, version 5.0

SUMMARY

This article includes a sample Microsoft Visual Basic for Applications custom function that sums the values in a range of cells that are formatted

with a specific custom number format.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/overview/overview.asp

Preparing Sample Data

1. Create a new workbook and type the following data:

   A1: 100
   A2: 5
   A3: 100
   A4: 5
   A5: 100




2. Select cells A1, A3, and A5. To do this, press and hold down CTRL, and then click cells A1, A3, and A5.



3. On the Format menu, click Cells. Click the Number tab.



4. In the Category list, click Custom. In the Type box, type F0, and then click OK.

Creating the Function in Microsoft Excel 97 and 98

1. Press ALT+F11 to start the Visual Basic Editor.



2. On the Insert menu, click Module.



3. In the module sheet, type the following code:

   
         Function SumFormat(CellRange)
   
            ' Loop through each cell in the range that is passed to this
            ' function.
            For Each Item In CellRange
   
               ' Check to see if the cell is formatted as "F"0.
               ' The additional quotation marks are necessary to look for
               ' actual quotation marks in the format string.
               If Item.NumberFormat = """F""0" Then
   
                  ' Add the cell value to the variable total.
                  total = total + Item.Value
   
               End If
   
            Next Item
   
            ' Set the results of total equal to the function name.
            SumFormat = total
   
         End Function 




4. On the File menu, click "Close and Return to Microsoft Excel."



5. Select cell A7.



6. Type =SumFormat(A1:A5), and then press ENTER.
   
   Cell A7 contains the value 300 because cells A2 and A4 are not formatted with the custom number format of "F"0.

Creating the Function in Microsoft Excel 5.0 and 7.0

1. On the Insert menu, point to Macro, and then click Module.



2. In the module sheet, type the following code:

   
         Function SumFormat(CellRange)
   
            ' Loop through each cell in the range that is passed to this
            ' function.
            For Each Item In CellRange
   
               ' Check to see if the cell is formatted as "F"0.
               ' The additional quotation marks are necessary to look for
               ' actual quotation marks in the format string.
               If Item.NumberFormat = """F""0" Then
   
                  ' Add the cell value to the variable total.
                  total = total + Item.Value
   
               End If
   
            Next Item
   
            ' Set the results of total equal to the function name.
            SumFormat = total
   
         End Function 




3. Click Sheet1.



4. Select cell A7.



5. Type =SumFormat(A1:A5), and then press ENTER.
   
   Cell A7 contains the value 300 because cells A2 and A4 are not formatted with the custom number format of "F"0.

REFERENCES

For more information about number formats, click the Index tab in Microsoft Excel Help, type the following text

number formats, in cells

Additional query words:

Keywords : kbprg kbdta kbdtacode KbVBA
Version : MACINTOSH:5.0,5.0a,98; WINDOWS:5.0,5.0c,97; Win95:7.0,7.0a; winnt:5.0
Platform : MACINTOSH Win95 WINDOWS winnt
Issue type : kbhowto