The information in this article applies to:
SUMMARY
This article provides an overview of the new features in Microsoft Outlook
2000 in these catagories:
MORE INFORMATIONGeneralFolder Most Recently Used (MRU) List: For users who share calendars or other folders, Outlook now keeps a list of the last ten opened folders in the File, Open submenu for quick access.Printing: We improved the look of the Calendar details printout. You can also print your calendar and hide the details of your private appointments. Tooltips: If you hover over an appointment in the Daily or Work Week view, a tooltip will appear revealing any text that is not displayed. When you create new e-mail messages you will be using the Microsoft Office E-mail technology. You will see Microsoft Word started with the Outlook mail header. Compose the message body in Word directly, fill in the recipient and subject information, and then click Send to send the message. You can also use Microsoft Office E-mail in Word by starting Word as you normally would to compose a document. When you want to send it, On the File menu, point to Send To, and then click Mail Recipient, or click the new email button on the toolbar to expose the Outlook mail header. You can then address the document and send it. Synchronization: You can now have Outlook connect to your Microsoft Exchange Server and synchronize at specified intervals. You have the option to select all folders, or pre-selected folders and the interval can be defined. One-off editor switching: After you have opened an e-mail message or started a new e-mail message you can change the editor for that message. To do this, on the Format menu, click the e-mail editor option you wish to use, such as Plain Text, HTML, or Rich Text. CalendarYou can easily save your calendar as a Web page.Direct Booking: An organization can use Outlook to schedule resources without administrative supervision or running a client of Outlook for each resource. Look for this feature on the Tools menu, Options, Calendar Options, and click Resource Scheduling. Meeting Planner: You can expand distribution lists in a meeting planner. This is great for when you want to invite select people from a distribution list. The improved AutoPick feature in the meeting planner also makes it easier to find the first time available when just required people are free or all people and just one resource, a conference room for instance, are free. Context Menu of Appointments: You can change the state of an appointment between Free/Busy/OOF/Tentative from the shortcut menu of an appointment. To change your availability status, right-click your appointment. Point to Show time As, and then click the appropriate option. You can also add and delete specific members from a meeting and send only those people meeting notices. ContactsContact Activities: Tracking activities with contacts. A "Contacts" field on all item types allows the association of all Outlook items with a contact. The field can be filled via contact selection or automatically if the item is created via the Contact Actions shortcut menu. The Activities tab displays all items that are associated with a contact in this way. The Activities tab also uses the contacts e-mail addresses to find e-mail sent to or received from the contact.Personal Distribution Lists: Outlook allows you to create personal distribution lists in your Contacts folder. For example, you could create a distribution list containing all of your friends and name it "Friends". You could then type "Friends" in the To field of a message to send the message to everyone on the distribution list. To do this, on the Tools menu, click Address book. Click New Entry, and click to select New Distribution list. Click Select members, and add the members to the list and click OK. Name the list and then click Save and Close, just as you would if you had created a new contact. Mail Merge with Word: Outlook gives you the ability to choose a subset of contacts and merge the relevant contact information into a letter, fax, envelope label, or e-mail. With the Contact list open, on the Tools menu, click Mail Merge. If the option is not visible, hover the mouse pointer over the chevrons at the bottom of the menu to reveal the other menu items and click Mail Merge. It will be visible from this point forward. Duplicate Detection: When a new contact is created or when a contact is copied in a folder Outlook checks if a contact with the same name or e-mail address already exists. If a duplicate is found the user can choose to update the existing contact. Web ViewsUse Outlook to browse favorite Web sites. To view a Web page in Outlook, do the following: On the View menu, click Favorites to select from your Internet Explorer favorites. To add that Web page URL to the Favorites menu, on the Favorites menu, click "Add to Favorites." You can also use Outlook to browse other Web sites by turning on the Web Toolbar and typing the URL in the Address box. To turn on the Web Toolbar click Toolbars on the View menu and then click Web.Associate a Web view with a folder. To do this, right-click a folder and click Properties. Click the Home Page tab and type the URL in the Address box. Whenever you select this folder, the specified Web page will be shown. Click the folder again, and the contents of the folder will be shown instead. Or, from the View menu, toggle "Show Folder Home Page." RulesRun Rules Now: This is a new feature of the Rules Wizard that will allow you to run rules on the current contents of a folder. You can access the Run Rules Now feature from the main Rules Wizard screen.Internet Read Receipts: Outlook now supports asking for read receipts in Internet Only Mode. By supporting RFC 2298, it allows you to request and respond to requests for read status. In addition, we let the recipient decide if they do not want to respond to these requests. Development EnvironmentA greatly expanded Object Model with over 30 new events, 20 new objects, and 20 new methods, including support for COM Add-ins, integrating HTML- based solutions in Outlook, and the ability to add icons which point to URLs or Mail Folders, to the Outlook Bar.For additional information on each of these features, please visit the following Web address: http://www.microsoft.com/office/enterprise/prodinfo/outlkpeg.htm Additional query words: OL2K
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Last Reviewed: July 23, 1999 © 2000 Microsoft Corporation. All rights reserved. Terms of Use. |