OL2000: (CW) Direct Offline Booking of Resources

ID: Q192877

The information in this article applies to:
  • Microsoft Outlook 2000
NOTE: These procedures only apply if you have installed Outlook with the Corporate or Workgroup option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate or Workgroup" if you have the Corporate or Workgroup installation.

SUMMARY

Microsoft Outlook 2000 allows you to schedule a resource, such as a conference room or piece of equipment, without the Microsoft Exchange account assigned to this resource being online to accept the booking. This article outlines the procedures associated with this feature.


MORE INFORMATION

To Enable Offline Booking

To enable offline booking of resources, follow these steps:

  1. Start Outlook with a profile configured for the Resource account.


  2. In the Folder List, right-click the Calendar, click Properties and then click the Permissions tab. Click Add to build a list of individuals who will be booking appointments for the resource. Permissions should be granted to View and Edit items on the Resource Calendar. The Author Role provides these permissions.


  3. On the Tools menu, click Options and then the Preferences tab, click Calendar Options.


  4. Click Resource Scheduling and then in Processing Meeting Requests, click to select "Automatically accept meeting requests and cancellations." The remaining selections, Automatically Decline Conflicting Meeting Requests and Automatically Decline Recurring Meeting Requests are optional.


To include attendees and resource reservation in a meeting request, follow these steps:

  1. On the Actions menu, click Plan a Meeting. Click Invite Others and in Select Attendees and Resources select and add Required and Optional attendees.


  2. Add the Resource to the meeting list by selecting the resource account and then clicking the Resources. Click OK to complete the Attendees and Resources selection.

    NOTE: Automatic offline booking of a resources will not occur if the resource is added using the Required or Optional buttons.


Additional query words: OL2K

Keywords :
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbinfo


Last Reviewed: October 15, 1999
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