OL2000: How to Filter Junk and Adult Content E-Mail
ID: Q195398
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The information in this article applies to:
SUMMARY
There is a growing business in using e-mail messages as a direct marketing
tool. If you do not wish to receive these kinds of messages, Microsoft
Outlook 2000 can filter such messages and automatically move them from your
Inbox to a Junk E-mail folder, your Deleted Items folder, or other folder
you specify. Outlook can also color-code these messages.
MORE INFORMATION
Outlook bases its filtering for junk or adult content e-mail on an
internal list of terms and a list of specific e-mail addresses. You cannot
modify the internal list of filtering terms, however Outlook maintains a
list of e-mail addresses of senders of commercial or adult content; you can
add to this list as you get unwanted e-mail messages.
To Automatically Move or Delete Messages Based on Content
- From the Inbox folder, on the Tools menu, click Organize.
- Click Junk E-Mail.
- In the "Automatically <action> Junk messages" list, click to select
"Move" and then click to select the destination folder from the list.
Click Turn On.
- In the "Automatically <action> Adult messages" list, click to select
"Move" and then click to select the destination folder from the list.
Click Turn On.
As Outlook receives messages it will move them to the specified folders if
they contain content matching the internal list of terms.
If you wish to color-code these messages rather than move them, select
"Color" from the list and then select the color you want to apply.
To Automatically Move or Delete Messages Based on Sender
- Right-click a message from an unwanted sender, and on the shortcut menu
point to Junk E-Mail.
- Click either "Add to Junk Senders list" or "Add to Adult Content
Senders list."
Outlook adds the sender of the e-mail to the selected list and takes the
specified action to either move or color-code the message.
To Update the List of Unwanted E-mail Senders
- From the Inbox folder, on the Tools menu, click Organize.
- Click Junk E-Mail.
- Scroll to the bottom of the Organizer window and click Click Here.
- To change the commercial e-mail list, click Edit Junk Senders.
- To change the Adult Content list, click Edit Adult Content Senders.
Outlook adds the sender of the e-mail to the selected list and takes the
specified action to either move or color-code the message.
To Make an Exception to Your Filtered Content List
- On the Tools menu, click Rules Wizard.
- In the "Apply rules in the following order" box, click Exception List.
- In the Rule Description box, click Exception List.
- Click Add.
- Enter the e-mail address you want to make an exception.
Messages from the e-mail address that you entered will remain in your
Inbox, even if the content contains phrases found in the internal list of
filtering terms.
NOTE: The Exception rule will not work for e-mail addresses within your own
intranet.
To Change the Destination Folder for Junk Messages
- From the Inbox folder, on the Tools menu, click Organize.
- Click Junk E-Mail.
- Click Turn Off for Junk messages.
- In the list of folders, click to select Other Folder.
- In the Choose A Folder list, click to select a folder and click OK.
- Click Turn On.
To Change the Destination Folder for Adult Content Messages
- From the Inbox folder, on the Tools menu, click Organize.
- Click Junk E-Mail.
- Click Turn Off for Adult Content Messages.
- In the list of folders, click to select Other Folder.
- In the Choose A Folder list, click to select a folder and click OK.
- Click Turn on.
As Outlook receives unwanted messages it will move them to the newly
specified folders.
Additional query words:
2000
Keywords :
Version : WINDOWS:
Platform : WINDOWS
Issue type : kbhowto
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