OL2000: How to Use Net Folders

ID: Q195867

The information in this article applies to:
  • Microsoft Outlook 2000

SUMMARY

This article describes how to set up and use Net Folders. Net Folders is a means of sharing Outlook Folders with anyone you can send e-mail to.

NOTE: Microsoft Outlook 2000 or Outlook 98 must be used by all parties and all messages must be sent with Rich Text Format (RTF) enabled. Net Folders is designed for use in a small office environment within a Local Area Network (LAN). It is best suited for the sharing of Contacts, Tasks, and simple e-mail discussions.


MORE INFORMATION

Net Folders is an additional component you must install after your original installation of Outlook.

To Add the Net Folders Component

To add the component to Outlook, follow these steps:

  1. Click Start, point to Settings, and then click Control Panel.


  2. Double-click the Add/Remove Programs icon.


  3. Click to select Microsoft Office 2000, and then click Add/Remove.


  4. Click Add or Remove Features.


  5. Click the plus sign (+) next to Microsoft Outlook for Windows to expand the branch.


  6. Click the icon next to Net Folders and then click Run From My Computer.


  7. Click Update Now to install the feature. Click OK when Setup has finished.


To use Net Folders, one person creates the master folder and sends subscriptions to others to give them access to the folder. The people who receive the subscriptions accept them, and the master folder information is then replicated to their computer automatically. Information on additions, deletions, and updates including what permissions users have to modify the data is exchanged using hidden e-mail messages.

Net Folders is a means of sharing Outlook Folders with anyone you can send e-mail to. The only folders you cannot share through Net Folders are your default Inbox folder, and any folders that are located on a Microsoft Exchange Server Mailbox.

To Use the Net Folder Wizard

To use the Net Folder Wizard, follow these steps:

  1. Click to select a folder to share.


  2. On the File menu, point to Share, and click This Folder.


  3. Click Next, and click Add to add people from your Contacts or Personal Address Book or another source.


  4. With the new member selected, click Permissions and click to set the permission level of the selected member. Click OK and click Next.


  5. Add a description as appropriate. This will be sent to the new member you have just added. Click Next, click Finish, and click OK.


To Set Permissions for Members

  1. On the Folder List, select the folder for which you want to set member permissions.


  2. On the File menu, point to Share, and click This Folder.


  3. If you want to stop sharing this folder, click "Stop sharing this folder" and click Yes. If you want to change permissions to this folder, click Next.


  4. Click to select the member permissions you want to change, click Permissions and click to select the permissions you want. Click OK and click Next.


  5. Change the description as appropriate. This will be sent to the new member you have just added. Click Next, click Finish and click OK.




REFERENCES

For additional information about troubleshooting Net Folders, click the article number below to view the article in the Microsoft Knowledge Base:

Q229962 OL2000: Troubleshooting Net Folders

Additional query words: remote access OL2K

Keywords : GnlFold CfgFold
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto


Last Reviewed: January 17, 2000
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