OL2000: (CW) User Not Prompted for Password on a Personal Folder
ID: Q196324
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The information in this article applies to:
SYMPTOMS
When you password protect a Personal Folder, you may not be prompted
for a password each time that you open Microsoft Outlook.
CAUSE
The owner of the Personal Folder will not be prompted for the password if
it was saved in the password list. Others who use the same computer and log
on as a different user are prompted for the Personal Folder password.
MORE INFORMATION
The reason for password protecting a Personal Folder (PST) is to prevent
other users who also log on to the same computer from opening or viewing
your PST file. If you, as the owner, log on to the computer, you are
trusted and will not be prompted for the password. Other users logging on
to the computer will receive a prompt for the password. After the password
has been typed, the user will not be prompted for the password again until
Outlook is restarted.
For example, user A logs on to the computer and creates a mail profile that
includes a password-protected PST. If, at a later time, user B logs on to
the same computer and tries to open user A's PST, user B will be prompted
for a password. If User A logs on to the system, no prompt for a password
to open the PST will appear unless the password is not in the password
list.
If you, as the owner of the PST file, are prompted for a password, enter
the password, and then click to select "Save this password in your password
list."
If another user needs continual access to the PST file, you can allow that
user access by typing the password, and then clicking to select "Save this
password in your password list."
The owner can password protect a PST when it is created or at a later time.
When you add a personal folder to your mail profile, type the password
and click to select "Save this password in your password list."
To Protect Your PST
To protect an existing PST, follow these steps:
- On the Tools menu, click Services.
- Click to select your Personal Folder, and then click Properties.
- Click Change Password.
- Type the old password (if there was one) and type the new password,
where indicated. Type the password again in Confirm Password.
- If you do not want to be prompted for a password each time that you
start a new Outlook session, click to select "Save this password in your
password list." Click OK, OK, and OK to close all open windows.
Additional query words:
lock locked prevent
Keywords : kbdta CfgFold
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto kbinfo