OL2000: (IMO) User Not Prompted for Password on a Personal Folder
ID: Q196803
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The information in this article applies to:
NOTE: These procedures only apply if you have installed Outlook with the
Internet Mail Only option. To determine your installation type, on the Help
Menu click About Microsoft Outlook. In About Microsoft Outlook you should
see "Internet Mail Only" if you have the Internet Mail Only option
installed.
SYMPTOMS
When you password protect a Personal Folder, you may be prompted
for a password each time you open Microsoft Outlook.
CAUSE
The owner of the Personal folder is not prompted for the password if the
password was saved to the password list. Others who use the same computer
are asked for a password.
MORE INFORMATION
Password protecting a personal folder (PST) is a way to prevent other users
who also log onto the same computer from opening or viewing your PST file.
If you as the owner, log on to the computer, you are trusted and are not
prompted for the password. Other users logging on to the computer do
receive a prompt for the password. After typing the password, a user will
not be prompted for the password again until they Outlook is restarted.
For example, user A logs on to the computer and creates a mail profile that
includes a password-protected PST. If at a later time user B logs on to the
same computer and tries to open user A's PST, they are prompted for a
password. If User A logs on to the system, no prompt for a password to open
the PST is displayed unless the password is not in the password list.
If you, the owner of the PST file are prompted for a password, type the
password and click to select "Save this password in your password list."
If another user needs continual access to the PST file, you can allow them
access by typing the password, then clicking to select, "Save this password
in your password list."
The owner can password protect a PST when creating it or at a later time.
When you add a personal folder to your Outlook configuration, type the
password and click to select, "Save this password in your password list."
To Protect Your PST After Creation
To protect an existing PST, follow these steps:
- On the View menu, click Folder List if the list is not displayed.
- Right-click your personal folder, and then click Properties on the
shortcut menu.
- Click Advanced and then click Change Password.
- Type the Old Password (if there was one) and type the New Password,
where indicated. Type the password again in Verify Password.
- If you do not want to be prompted for a password each time you start
a new Outlook session, click to select "Save this password in your
password list." Click OK three times to close all open dialog boxes.
Additional query words:
lock locked block
Keywords : CfgFold
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbprb