OL2000: (CW) Conditions That Affect Display of Free/Busy Time

• Microsoft Outlook 2000

SYMPTOMS

After you make an appointment in your active Calendar, other people may not immediately see that time as busy. This condition may also occur when someone attempts to invite you to a meeting.

CAUSE

There are three possible causes for this behavior:

• By default, Outlook updates your free/busy time every 15 minutes. If the update is not complete, others will not see your appointment as busy time.



• Outlook publishes your free/busy time for only the next two months. If your appointment is beyond the published limit, others will not see your appointment as busy time.



• If the appointment Show Time As property is set to Free, others will not see your appointment as busy time.

RESOLUTION

Updated Free/Busy Time

1. On the Tools menu, click Options, click Calendar Options, and then click Free/Busy Options.



2. In the "Update free/busy information on the server every <15> minutes" box, type how often you want the server to update.



3. Click OK three times to return to Outlook.

Published Free/Busy Time

1. On the Tools menu, click Options, click Calendar Options, and then click Free/Busy Options.



2. In the "Publish <2> month(s) of Calendar free/busy information on the server" box, type how far ahead you want the server to publish free/busy time.



3. Click OK three times to return to Outlook.

Appointment Property Not Set Correctly

1. Double-click your appointment to open it.



2. Click the Appointment tab.



3. In the Show Time As list, click Busy or Out Of Office to indicate that you are not available during the appointment.



4. On the Standard toolbar, click Save And Close.

Additional query words: OL2K

Keywords : GnlCal
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbprb