OL2000: Creating a From Rule for an Internet Mail Address
ID: Q197317
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The information in this article applies to:
SUMMARY
In Microsoft Outlook, Internet Mail addresses in the "From" field of Inbox
Assistant rules or Rules Wizard rules may not work correctly. This article
describes how to define Internet Mail addresses in the From field of the
rule so that they are correctly recognized.
MORE INFORMATION
The information in the incoming message header may include more than just
the Internet address in the From field. Therefore, typing or pasting just
the Internet address into the From field may result in an incorrect compare
and the address may not be recognized.
There are three methods to create a From rule for Internet Mail.
- Use an entry in the Personal Address Book.
- Use an entry in the Contact list.
- Use the Create Rule feature.
NOTE: If you are using the Internet Mail Only installation of Outlook,
the first step does not apply since the Personal Address Book is not used.
Use an Entry in the Personal Address Book
To create an entry for the Internet addressee in the Personal Address
Book, follow these steps:
- On the Tools menu, click Address Book.
- In the "Show Names from the" list, click Personal Address Book.
- On the File menu, click New Entry.
- In the "Put this entry in the" list, click to select Personal Address
Book. In the "Select the entry type" list, click Internet Address and
click OK.
- In the Display Name box, type the addressee's name.
- In the E-mail Address box, type or paste the addressee's e-mail address.
- Click OK to close the Address Book.
When defining the From rule, use the addressee's Display Name as
entered in the Personal Address Book instead of the Internet address.
Use an Entry in the Contact List
To create an entry for the Internet addressee in the Contact list follow
these steps:
- On the File menu, point to New and click Contact.
- Type the addressee's name in the Full Name box.
- Type or paste the Internet address in the E-mail box.
- Enter any additional information and click Save And Close.
When defining the From rule, use the addressee's full name as entered
in the Contact record instead of the Internet address.
Use the Create Rule Feature
To use the Create Rule feature, follow these steps:
- Open a received message to which the rule is to apply.
- On the Actions menu, click Create Rule. Complete other options and then
click Finish.
This inserts the correct Internet Mail address in the From field.
Additional query words:
Keywords : MsgInbxA
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto
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